Alert your care team the moment a participant is hospitalized
Every hour, WebRun opens MedVision QuickCap, checks for any new hospital admission or discharge logged for a participant, posts an immediate Slack alert naming the participant, facility, and status, and logs the event to a Google Sheet so the IDT can track follow up visits.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I get instant alerts when a PACE participant is hospitalized?
WebRun checks MedVision QuickCap every hour for new hospital admissions or discharges logged for a participant. As soon as one appears, it posts an immediate Slack alert naming the participant, facility, and care coordinator, and logs the event to a Google Sheet, so the IDT can plan follow up visits without waiting to hear about a hospitalization secondhand.
- The care team hears about a hospitalization within the hour instead of at the next meeting
- Every admission has a matching discharge and a closed out follow up visit
- Bounce back admissions get caught because a case is not closed until the participant is stable at home
Built for PACE IDT members · PACE nurses · PACE care coordinators · PACE program directors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
quickcap.medvision-solutions.comin a real browser with your saved login - no setup, no API keys. -
1
MedVision QuickCap - check for new admissions and discharges
medvision-solutions.com How to Automate MedVision QuickCap
WebRun opens MedVision QuickCap to check for new admissions and discharges. - Open MedVision QuickCap and check participant records for new hospital admission or discharge entries since the last check
- Capture the participant name, facility, admission or discharge date, and reason if noted
- Note the participant's primary care coordinator
Done when Every new admission or discharge entry since the last run has been captured with its details.
-
2
Slack - alert the IDT immediately
slack.com How to Automate Slack
WebRun opens Slack to alert the IDT immediately. - Post an immediate alert to the IDT Slack channel for each new admission or discharge
- At mention the participant's care coordinator by name
- Include the facility and reason so the team can plan the next visit
Done when The IDT has an immediate Slack alert for every new hospitalization event.
-
3
Google Sheets - log the hospitalization for follow up
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log the hospitalization for follow up. - Open the Hospitalization Tracker sheet
- Append each admission and its matching discharge as a row
- Flag participants still admitted so a home visit or discharge planning call is not missed
- Mark a row resolved once QuickCap shows the participant back home and stable
Done when The tracker shows every participant's hospitalization status and whether follow up is still open.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact the hospital or the participant's family?
No. WebRun only alerts your internal IDT in Slack and logs the event for tracking. Any contact with the hospital or the family is made by your care team.
How quickly does the team find out about an admission?
Within the hour. It checks MedVision QuickCap every hour during business hours and posts a Slack alert as soon as a new admission or discharge appears.
Does a discharge automatically close out the tracking?
Not immediately. The row is only marked resolved once QuickCap shows the participant back home and stable, so a bounce back admission still gets caught.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.