Fusion Web Clinic OT Therapist Utilization Report
Every Monday, WebRun opens Fusion Web Clinic, reads each OT therapist's completed appointments, scheduled visits, no-show rate, and billable hours for the prior week, and logs a per-therapist productivity summary to Google Sheets so clinical supervisors can review performance trends.
How do I automatically track OT therapist utilization and productivity from Fusion Web Clinic?
Every Monday, WebRun opens Fusion Web Clinic, reads each OT therapist's completed visits, scheduled appointments, no-show count, and billable hours for the prior week, and appends a per-therapist row to a Google Sheet. Supervisors start each week with a current utilization report without any manual pulling.
- Weekly per-therapist utilization data available every Monday without manual report-pulling
- Rolling history lets supervisors spot productivity trends over months, not just weeks
- No patient data in the sheet, safe for supervisor and administrative review
Built for OT clinical supervisors · occupational therapy practice owners · rehab therapy managers · outpatient OT clinic administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
fusionwebclinic.comin a real browser with your saved login - no setup, no API keys. -
1
Fusion Web Clinic - read per-therapist appointment and utilization data
fusionwebclinic.com
WebRun opens Fusion Web Clinic to read per-therapist appointment and utilization data. - Open Fusion Web Clinic and navigate to the reporting or productivity dashboard section
- Filter to the prior week's OT appointments for each therapist
- Capture scheduled visits, completed visits, no-shows, cancellations, and billable hours per therapist
- Calculate completion rate and utilization rate for each therapist
Done when Last week's productivity metrics are collected for every OT therapist on staff.
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2
Google Sheets - log weekly therapist utilization report
google.com
WebRun opens Google Sheets to log weekly therapist utilization report. - Open the OT Therapist Utilization Report sheet
- Append a new row per therapist for the reporting week with scheduled, completed, no-show, and billable hours figures
- Update the rolling average and trend columns for each therapist
Done when Last week's utilization data is logged for all therapists and trends are updated in the sheet.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does the report include patient identifiable information?
No. The Google Sheet contains only therapist-level productivity aggregates: visit counts, completion rates, and billable hours. No patient names, diagnoses, or session details are written to the sheet.
How is the utilization rate calculated?
Utilization rate is completed billable hours divided by the therapist's scheduled available hours for the week, expressed as a percentage. You can adjust the denominator during setup to match your practice's productivity target.
Can supervisors use this report for performance reviews?
Yes. The sheet accumulates weekly rows so supervisors have a rolling history per therapist. It is a productivity data report only and should be combined with clinical quality feedback for a full performance picture.
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