Fusion Web Clinic OT Home Program Follow-Up Drafts
Every Monday, WebRun opens Fusion Web Clinic, finds OT patients assigned a home exercise program in the past week who have not had a follow-up check-in, drafts a brief supportive message for each, and saves them in Gmail for your therapist to review and send before Tuesday.
How do I automatically draft home exercise program follow-up messages for OT patients?
Every Monday, WebRun opens Fusion Web Clinic, finds OT patients whose home exercise program was assigned in the past week with no follow-up check-in, and drafts a brief supportive message for each in Gmail. Every draft waits for therapist review before anything reaches the patient.
- Home program patients get a follow-up check-in every week instead of waiting for the next appointment
- Therapists spend seconds reviewing a draft instead of composing messages from scratch
- Better adherence through consistent outreach, with all PHI communication under human control
Built for occupational therapists · OT practice managers · pediatric therapy clinics · outpatient OT practices
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
fusionwebclinic.comin a real browser with your saved login - no setup, no API keys. -
1
Fusion Web Clinic - find patients with recent home program assignments
fusionwebclinic.com
WebRun opens Fusion Web Clinic to find patients with recent home program assignments. - Open Fusion Web Clinic and navigate to the home exercise program or patient portal section
- Find OT patients whose home program was assigned 7 to 14 days ago with no documented follow-up
- Capture patient name, program name, assignment date, and patient email for each
Done when All patients with a recently assigned home program and no check-in are listed.
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2
Gmail - draft home program check-in messages for therapist review
gmail.com
WebRun opens Gmail to draft home program check-in messages for therapist review. - For each patient, draft a brief, warm check-in message asking how the exercises are going and inviting questions
- Keep the message free of clinical detail or diagnosis to stay within appropriate communication boundaries
- Save each message as a Gmail draft for the therapist to personalize and send. Do not send any message automatically
Done when A draft check-in message is queued for every qualifying patient. No messages have been sent.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send messages to patients without the therapist reviewing them?
No. Every check-in message is saved as a Gmail draft and requires the therapist to review, personalize if needed, and send it. No patient communication goes out without human approval.
Do the drafts include any protected health information?
No. Drafts mention only the home program in general terms and ask how it is going. No diagnosis, clinical note, or session detail is included, so each message stays within safe external communication boundaries.
What if the patient already had a check-in this week?
WebRun checks whether a recent follow-up is documented in Fusion Web Clinic before queuing a draft, so patients who already received contact this week are excluded from the batch.
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