Fusion Web Clinic OT Discharge Follow-Up Drafts
Every Monday, WebRun opens Fusion Web Clinic, identifies OT patients who were discharged approximately 30 days ago, drafts a brief wellness follow-up message for each, and queues the drafts in Gmail for your therapist to review and send. No message reaches a patient without staff approval.
How do I automatically follow up with discharged OT patients from Fusion Web Clinic?
Every Monday, WebRun opens Fusion Web Clinic, finds OT patients who were discharged approximately 30 days ago, and drafts a brief wellness follow-up message for each in Gmail. Every draft waits for therapist review before reaching the patient, supporting care continuity without sending anything automatically.
- Every discharged patient reached at the 30-day milestone without manual tracking
- Therapist reviews every message before it goes out, keeping PHI safe
- Stronger patient recall and return rates from consistent post-discharge contact
Built for occupational therapists · OT practice managers · pediatric therapy clinics · outpatient OT practices
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
fusionwebclinic.comin a real browser with your saved login - no setup, no API keys. -
1
Fusion Web Clinic - find patients discharged approximately 30 days ago
fusionwebclinic.com
WebRun opens Fusion Web Clinic to find patients discharged approximately 30 days ago. - Open Fusion Web Clinic and navigate to discharged patient records
- Filter to OT patients with a discharge date between 28 and 35 days ago
- Capture patient name, discharge date, treating therapist, and patient email for each
Done when All patients reaching the 30-day discharge milestone this week are listed with their contact details.
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2
Gmail - draft discharge follow-up messages for therapist review
gmail.com
WebRun opens Gmail to draft discharge follow-up messages for therapist review. - Draft a brief, warm follow-up message for each patient asking how they are doing and whether they have questions about their home program
- Include no clinical detail or diagnosis in the message body
- Save each message as a Gmail draft for the therapist to review and send. Do not send automatically
Done when A draft follow-up is queued in Gmail for every qualifying discharged patient. No messages sent.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send messages to discharged patients automatically?
No. Every follow-up message is saved as a Gmail draft and requires the therapist to review and send it. Patient outreach after discharge is never automated, in line with HIPAA-aware communication practices.
Does the message include the patient's diagnosis or treatment history?
No. Drafts are kept to a brief wellness check-in that mentions only the home program in general terms. No clinical, diagnostic, or financial detail is included in the message body.
What if a discharged patient has already returned as an active patient?
WebRun checks active patient status in Fusion Web Clinic before queuing a draft. Patients who have already returned for care are excluded from the discharge follow-up batch automatically.
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