Automated OneTrust Overdue Task Chasing
Every Monday, WebRun opens OneTrust, reviews data subject requests and privacy assessment tasks approaching or past their deadline, creates a Trello card for each task owner, and posts a chase summary to Microsoft Teams so nothing slips past its due date.
How do I keep OneTrust privacy tasks and data subject requests from going overdue?
WebRun reviews OneTrust every Monday for data subject requests and privacy assessment tasks nearing or past their deadline, creates an owner-tagged Trello card for each one, and posts a chase summary to Microsoft Teams with overdue items first. It never responds to a request itself, only tracks and chases the deadline.
- Overdue tasks surface every Monday with an owner attached, not after a deadline is missed
- Data subject requests never sit untracked between check-ins
- No personal data from a request is ever read by WebRun
Built for privacy teams · compliance officers · legal operations · data protection officers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.onetrust.comin a real browser with your saved login - no setup, no API keys. -
1
OneTrust - review overdue privacy tasks
onetrust.com
WebRun opens OneTrust to review overdue privacy tasks. - Open OneTrust and review data subject requests and assessment tasks
- Note each task's owner, due date, and days remaining or overdue
- Separate tasks due this week from tasks already overdue
Done when Every open privacy task is listed with owner and deadline.
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2
Trello - queue each task for its owner
trello.com
WebRun opens Trello to queue each task for its owner. - Open the privacy operations board in Trello
- Create or update a card for each task, tagged to its owner
- Move overdue cards to the top of the board
Done when The Trello board reflects every open task with its owner.
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3
Microsoft Teams - post the chase summary
microsoft.com
WebRun opens Microsoft Teams to post the chase summary. - Post a chase summary to the privacy channel in Microsoft Teams
- List overdue tasks first, then tasks due this week
- Tag each owner next to their tasks
Done when The Teams channel has this week's chase summary.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun respond to the data subject request itself?
No. WebRun only tracks deadlines and chases the owner. Responding to a request or completing an assessment is always done by a human in OneTrust.
Does it see the personal data in a request?
No. WebRun only reads task metadata, such as owner and due date, never the personal data tied to a request.
What happens to a task once it's done?
It drops off the chase list and its Trello card is marked complete the next time OneTrust shows it as resolved.
Related templates
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