Keep survivorship follow-up visits on track for every patient
Every Monday, WebRun opens NextGen, identifies oncology patients in survivorship care whose next follow-up visit is due or overdue, and adds each to an Airtable base with a draft reminder message queued for your care team to review and approve before any patient contact is made.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically track survivorship follow-up reminders for oncology patients in NextGen?
WebRun reviews your NextGen patient list every Monday, identifies oncology survivorship patients whose follow-up visit is due or overdue, and logs each to Airtable with a draft outreach message. Your care coordinators review and approve every message before sending, so no patient in remission goes without a timely check-in.
- Every survivorship patient receives a timely follow-up without manual list management
- High-priority patients flagged when more than 180 days have passed since last contact
- Patient outreach held for staff approval to protect PHI
Built for oncology care coordinators · cancer survivorship program managers · oncology practice nurses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.nextgen.comin a real browser with your saved login - no setup, no API keys. -
1
NextGen - identify survivorship patients with due or overdue follow-ups
nextgen.com How to Automate NextGen
WebRun opens NextGen to identify survivorship patients with due or overdue follow-ups. - Open NextGen and filter for patients classified as oncology survivorship or remission
- Identify those whose last follow-up was more than 90 days ago, or per the care plan schedule
- Capture patient name, MRN, cancer type, last visit date, and the treating oncologist for each
- Flag any patient with more than 180 days since last contact as high priority
Done when Every survivorship patient with a due or overdue follow-up is identified with their last visit date.
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2
Airtable - log patients and queue draft outreach for staff review
airtable.com How to Automate Airtable
WebRun opens Airtable to log patients and queue draft outreach for staff review. - Add each patient to the Survivorship Follow-Up Airtable base
- Attach a draft outreach message for the care coordinator to review and personalize
- Set the record status to 'Pending Staff Review' so no message is sent automatically
- Mark high-priority patients for urgent coordinator attention
Done when All due and overdue survivorship patients are in Airtable with draft outreach queued for staff review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send reminders directly to patients?
No. Patient outreach involves PHI and must be reviewed and approved by your care team. WebRun queues a draft message for each patient, but nothing is sent until a staff member approves and sends it.
How does it know each patient's follow-up schedule?
It uses the last visit date in NextGen and applies the follow-up interval your team configures at setup, such as 90 days post-treatment. You can set different intervals by cancer type or protocol.
What if a patient already has an upcoming appointment booked?
It checks for existing upcoming appointments in NextGen before flagging a patient. Anyone with a scheduled visit within the follow-up window is excluded so your team only sees patients who genuinely need outreach.
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