Automated NextGen Oncology Prior Authorization Tracking
Every morning, WebRun opens NextGen, scans the prior authorization queue for pending, expiring, and denied authorizations, and posts your billing team a prioritized Slack worklist so no infusion or treatment is held up by a missed PA deadline.
How do I track oncology prior authorizations in NextGen automatically?
WebRun opens NextGen every morning, scans the prior authorization queue for expiring and denied cases, and posts your billing team a prioritized Slack worklist ranked by urgency. The team sees exactly which PAs need action today, so no infusion or oncology treatment is delayed by a missed deadline.
- No treatment delayed by a missed prior authorization deadline
- Billing team opens Slack to a ranked PA action list every morning
- Expiring and denied authorizations flagged before they cause a hold
Built for oncology billing teams · cancer center administrators · oncology care coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.nextgen.comin a real browser with your saved login - no setup, no API keys. -
1
NextGen - scan the prior authorization queue
nextgen.com
WebRun opens NextGen to scan the prior authorization queue. - Open NextGen and navigate to the Prior Authorization queue
- Filter for authorizations expiring within 7 days and any with Pending or Denied status
- Capture the patient name, authorization number, treatment type, and deadline for each
- Flag any authorization where the treatment date is sooner than the expiry window
Done when Every at-risk prior authorization is listed with its deadline and status.
-
2
Slack - post prioritized PA worklist
slack.com
WebRun opens Slack to post prioritized PA worklist. - Post the prioritized PA worklist to the billing or care coordination Slack channel
- Lead with the most urgent items, those expiring soonest or already denied
- Include patient ID, treatment type, and the required action for each item
Done when The team has today's PA action list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it submit or update authorizations on its own?
No. WebRun only reads and reports. Any submission or update is left for your staff to action, so no authorization is changed without a human in the loop.
How does it prioritize the worklist?
It puts the most urgent items first: authorizations expiring within 48 hours, denied cases needing appeal, and any where the treatment date falls before the PA deadline.
Does it handle multiple payers?
Yes. It reads every authorization in your NextGen PA queue regardless of payer, and groups them so your team can see which payer requires the most immediate attention.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.