Automated NextGen Infusion Schedule Digest
Every evening, WebRun opens NextGen, pulls the next day's infusion appointments, summarizes chair time, regimen type, and any special prep requirements, and posts a structured digest to your infusion team's Slack channel so the suite is ready before the first patient arrives.
How do I automatically send my infusion team a daily schedule digest from NextGen?
WebRun pulls the next day's infusion appointments from NextGen every evening, organizes them by chair and time slot, and posts a structured digest to your infusion team's Slack channel. Slots with missing prior authorizations or special prep requirements are flagged so staff can resolve them before the first patient arrives.
- Infusion team ends each day knowing exactly what tomorrow's schedule holds
- Missing prior authorizations and prep requirements flagged the evening before
- Chair time and regimen details organized without manual report-pulling
Built for oncology infusion suite managers · cancer center nurses · oncology schedulers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.nextgen.comin a real browser with your saved login - no setup, no API keys. -
1
NextGen - pull tomorrow's infusion appointments and prep notes
nextgen.com
WebRun opens NextGen to pull tomorrow's infusion appointments and prep notes. - Open NextGen and navigate to the infusion or treatment schedule for the next business day
- Pull each appointment with patient MRN, appointment time, chair assignment, regimen, and duration
- Note any appointments with special prep requirements, such as pre-medications or high-alert drugs
- Flag any appointment where the prior authorization has not yet been confirmed
Done when The full next-day infusion schedule is captured with chair assignments, regimens, and prep notes.
-
2
Slack - post the infusion schedule digest
slack.com
WebRun opens Slack to post the infusion schedule digest. - Post the infusion schedule digest to the infusion suite Slack channel
- Organize by time slot, listing chair, regimen type, and duration for each patient
- Highlight any slots with missing PAs or special prep needs so staff can resolve them before morning
Done when The infusion team has tomorrow's full schedule with prep flags in Slack before end of day.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it include patient names in the Slack post?
By default the digest uses chair numbers and appointment times without full patient names, protecting PHI in the shared channel. You can configure it to use initials or MRN only.
What if an appointment is added or changed after the digest runs?
The digest reflects the schedule as it stands at the time it runs each evening. For late-breaking changes, your scheduling staff should flag the update manually in the channel.
Can it flag appointments where drug preparation needs to happen overnight?
Yes. Any regimen that your NextGen setup marks as requiring advance pharmacy preparation is highlighted in the digest so the pharmacy team can prepare those doses on time.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.