Automated Tebra OBGYN Provider Utilization Report
Every Monday, WebRun opens Tebra, pulls the prior week's appointment data for each OBGYN provider, calculates scheduled versus available slot utilization, visit type breakdown, no-show rates, and open capacity, and logs a structured utilization report to Google Sheets for practice managers to review and act on.
How can I automatically generate a weekly provider utilization report for my OBGYN practice?
WebRun pulls Tebra appointment data every Monday for the prior week, calculates scheduled versus available slot utilization, no-show rates, and visit type mix for each OBGYN provider, and logs a structured report to Google Sheets. Practice managers use it to rebalance workloads, fill open capacity, and spot trends before they affect patient access.
- Practice managers have a provider utilization report in Google Sheets every Monday without pulling data manually
- Providers below 75 percent utilization are flagged for capacity review and open-slot filling
- Weekly trend data accumulates in Sheets over time for provider performance and access planning
Built for OBGYN practice managers · women's health clinic administrators · obstetrics group practices · multi-provider gynecology offices
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.tebra.comin a real browser with your saved login - no setup, no API keys. -
1
Tebra - pull prior week appointment data per provider
tebra.com
WebRun opens Tebra to pull prior week appointment data per provider. - Open Tebra and navigate to the appointment schedule for the prior 7 days
- For each OBGYN provider, count total available slots, scheduled slots, completed visits, no-shows, and cancellations
- Break down scheduled visits by type: prenatal, well-woman, gynecology procedure, postpartum, new patient
- Calculate utilization rate as scheduled divided by available slots for each provider
Done when Prior week appointment data is compiled per provider with utilization rates and visit type breakdowns.
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2
Google Sheets - log provider utilization report
google.com
WebRun opens Google Sheets to log provider utilization report. - Log the utilization report to the OBGYN Provider Utilization sheet with one row per provider
- Include columns for utilization rate, no-show rate, visit type mix, open slots, and week-over-week change
- Add a summary row for the practice total and flag any provider below 75 percent utilization
Done when Google Sheets has this week's provider utilization report with practice totals and low-utilization flags for manager review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does this report include patient names or protected health information?
No. The report aggregates appointment counts, utilization rates, and visit type totals by provider without including individual patient names or clinical details. It is safe to share with practice managers and administrators.
What is considered a good utilization rate for an OBGYN practice?
Most OBGYN practices target 80 to 90 percent schedule utilization. WebRun flags any provider below 75 percent to help practice managers identify underbooked days and fill open slots. The threshold can be adjusted at setup.
Can this report feed into provider performance reviews?
Yes. The weekly Google Sheets report accumulates row-by-row over time, giving practice managers trend data by provider. The visit type breakdown also helps identify whether a provider is handling the right case mix for their role and capacity.
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