Automated Tebra Postpartum Followup Reminders
Every Monday, WebRun opens Tebra, identifies postpartum patients approaching their 2-week or 6-week follow-up milestone with no appointment scheduled, drafts a reminder message for each, and logs all drafts to Google Sheets so staff can review and approve before contacting any patient.
How can I automatically remind postpartum patients about their follow-up appointments?
WebRun opens Tebra every Monday, finds postpartum patients approaching their 2-week or 6-week follow-up milestone with no appointment scheduled, drafts a reminder for each, and logs all drafts to Google Sheets for staff to review. The 2-week visit queue is flagged as highest priority given its clinical significance for postpartum depression and recovery screening.
- Every postpartum patient approaching a milestone visit is captured in a weekly reminder queue
- 2-week visits, the highest clinical priority, are sorted to the top for fastest staff review
- No postpartum patient slips through without a follow-up reminder due to manual oversight
Built for OBGYN practices · obstetrics clinics · midwifery practices · women's health centers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.tebra.comin a real browser with your saved login - no setup, no API keys. -
1
Tebra - identify postpartum patients approaching follow-up milestones
tebra.com
WebRun opens Tebra to identify postpartum patients approaching follow-up milestones. - Open Tebra and filter for patients with a delivery date in the prior 42 days who have no postpartum follow-up appointment scheduled
- Identify which milestone each patient is approaching: 2-week (days 10 to 18) or 6-week (days 35 to 45)
- Draft a postpartum follow-up reminder for each patient noting the milestone and recommended appointment type
- Do not send any message - leave all drafts for staff review
Done when Every postpartum patient approaching a follow-up milestone without a booked appointment has a drafted reminder.
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2
Google Sheets - log postpartum reminder drafts for staff review
google.com
WebRun opens Google Sheets to log postpartum reminder drafts for staff review. - Log each reminder draft to the Postpartum Followup Reminders sheet with patient initials, delivery date, milestone type, and drafted message
- Sort rows by milestone urgency, with 2-week reminders flagged as high priority
- Mark all rows as Pending Staff Review before any outreach is sent
Done when Google Sheets has this week's postpartum reminder queue with milestone-sorted drafts awaiting staff approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact postpartum patients without staff approval?
No. WebRun drafts every reminder and queues it in Google Sheets for staff to review and approve. No message is sent to any postpartum patient automatically, protecting PHI and ensuring clinical appropriateness of each outreach.
Why are the 2-week reminders flagged as higher priority than the 6-week ones?
The 2-week postpartum visit is the first opportunity to screen for postpartum depression, wound healing issues, and hypertension. Missing this early visit carries greater clinical risk, so those reminders are prioritized for faster staff review.
What if a postpartum patient has complications and needs a sooner visit?
WebRun identifies patients with no appointment at all. If a patient needs an urgent visit, a provider or clinical staff should contact that patient directly. WebRun handles the routine milestone reminders and flags any patient with no visit booked.
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