Automated Tebra Mammogram Referral Loop Closure
Every Monday, WebRun opens Tebra, identifies patients whose mammogram referral is more than 21 days old with no result or follow-up note documented, and logs a prioritized referral closure worklist to Google Sheets for your care team to review and chase outstanding imaging.
How can I automatically track open mammogram referrals with no result in my OBGYN practice?
WebRun opens Tebra every Monday and identifies patients whose mammogram referral is more than 21 days old with no result documented. It logs a worklist sorted by referral age to Google Sheets, so your care team can systematically chase outstanding imaging results and close every referral loop before it affects care.
- Every open mammogram referral older than 21 days surfaces in a weekly worklist automatically
- 45-plus day overdue referrals are flagged for immediate care team escalation
- Referral loop closure becomes a systematic weekly process rather than an ad hoc chart review
Built for OBGYN practices · women's health clinics · gynecology offices · primary care with OB screening
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.tebra.comin a real browser with your saved login - no setup, no API keys. -
1
Tebra - find open mammogram referrals with no result
tebra.com
WebRun opens Tebra to find open mammogram referrals with no result. - Open Tebra and search for patients with a mammogram referral order placed more than 21 days ago
- Check each patient's chart for a documented imaging result or a follow-up note confirming receipt
- Capture patient initials, referral date, ordering provider, and referring facility if noted
- Flag referrals older than 45 days with no result as high priority
Done when All open mammogram referrals with no documented result or follow-up are captured and prioritized.
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2
Google Sheets - log referral closure worklist for care team review
google.com
WebRun opens Google Sheets to log referral closure worklist for care team review. - Log each open referral to the Mammogram Referral Loop sheet with patient initials, referral age, ordering provider, and priority flag
- Add a Status column for staff to update as results are received or patients are contacted
- Flag high-priority rows (45-plus days) in a separate tab for immediate care team action
Done when Google Sheets has this week's open mammogram referral worklist sorted by referral age, awaiting care team follow-up.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact the imaging center or the patient automatically?
No. WebRun builds an internal worklist for your care team to follow up. All outreach to patients or imaging facilities is handled by staff, ensuring PHI is handled appropriately and clinical context is applied to each situation.
Why use a 21-day threshold before flagging a referral as open?
Most imaging centers schedule and complete a mammogram within 2 to 3 weeks of the referral. A 21-day window gives enough time for the result to be completed and received before the referral is flagged as potentially lost.
How do we remove a patient once the result is received?
Once staff receive and document the result in Tebra, the chart note closes the referral loop. On the next Monday run, that patient will no longer appear in the worklist because Tebra will show a documented result.
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