Automated ShiftWizard Overtime Threshold Alerts
Every night, WebRun opens ShiftWizard, totals each nurse's scheduled and worked hours for the pay period, flags anyone within a set number of hours of the overtime threshold, logs a running tracker to Google Sheets, and posts the nurse manager a Slack alert listing who is at risk before the next schedule gets approved.
How do I flag nurses approaching overtime before it hits payroll?
Every night, WebRun opens ShiftWizard, totals each nurse's scheduled and worked hours for the pay period, and flags anyone within a set threshold of overtime, counting both hours already worked and shifts still to come. It logs a running tracker to Google Sheets and posts the nurse manager a ranked Slack alert before more hours get approved.
- Overtime risk is flagged the night before it happens, not after the paycheck
- Managers see a ranked list instead of auditing timesheets by hand
- A running Google Sheet tracker builds a pay-period history automatically
Built for nurse managers · hospital payroll teams · staffing office coordinators · unit directors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.healthstream.comin a real browser with your saved login - no setup, no API keys. -
1
ShiftWizard - total hours and flag overtime risk
healthstream.com
WebRun opens ShiftWizard to total hours and flag overtime risk. - Open ShiftWizard and total each nurse's scheduled and worked hours for the current pay period
- Flag anyone within your set threshold, for example 4 hours, of hitting overtime
- Note which of the remaining shifts are already scheduled versus still open
Done when Every nurse within the threshold of overtime is flagged with their remaining scheduled hours.
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2
Google Sheets - log the running overtime tracker
google.com
WebRun opens Google Sheets to log the running overtime tracker. - Open the overtime tracker sheet for the current pay period
- Add or update a row for each flagged nurse with total hours, hours to threshold, and remaining scheduled shifts
- Keep a pay-period history tab so patterns are visible across periods
Done when The tracker sheet reflects every flagged nurse's hours for the current pay period.
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3
Slack - alert the nurse manager
slack.com
WebRun opens Slack to alert the nurse manager. - Post the nurse manager a list of who is approaching overtime and by how many hours
- Put anyone who will cross the threshold on their next scheduled shift at the top
- Leave the decision to adjust the schedule with the manager
Done when The nurse manager has today's overtime risk list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it change the schedule or block anyone from being assigned?
No. WebRun only reads hours and reports risk. Every scheduling decision, including whether to approve overtime, stays with the nurse manager.
What counts as the overtime threshold?
It is whatever your facility sets, typically 40 hours a week or a set number of hours before the pay period closes. WebRun flags anyone within a configurable buffer of that number.
Does it account for shifts already scheduled but not yet worked?
Yes. It totals both worked and scheduled hours for the pay period, so a nurse with enough upcoming shifts to cross the threshold is flagged before those shifts happen, not after.
Related templates
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