Automated Nexonia Expense Archive Checks
Every week, WebRun checks which Nexonia expense reports were approved, confirms each one made it into your Google Drive archive, and texts you if the archive is falling behind.
How do I make sure approved Nexonia expenses actually get archived?
WebRun checks every Nexonia expense report approved in the last week against your Google Drive archive, and logs a catch up record for anything missing. If the archive falls meaningfully behind, it texts you a count, so approved expense records stay retrievable instead of quietly piling up unfiled.
- Archive gaps surface weekly instead of at audit time
- You only get texted once a real backlog builds up
- Every approved report has a clear archive status
Built for finance teams · controllers · expense administrators · mid size businesses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
nexonia.comin a real browser with your saved login - no setup, no API keys. -
1
Nexonia - check which approved reports are archived
nexonia.com
WebRun opens Nexonia to check which approved reports are archived. - Open Nexonia and list expense reports approved in the last 7 days
- Check each one against what's already archived in Drive
- Note any approved report missing from the archive
Done when Every report approved this week has a known archive status.
-
2
Google Drive - export any gap to Drive
drive.google.com
WebRun opens Google Drive to export any gap to Drive. - Export any missing reports' details into the archive folder as a catch up sheet
- Name the file with this week's date range
- Leave the original approved report untouched in Nexonia
Done when A catch up record exists in Drive for any report that was missing.
-
3
Twilio - text you if the archive falls behind
twilio.com
WebRun opens Twilio to text you if the archive falls behind. - If more than a handful of reports are missing from the archive, send a text
- State how many are missing
- Skip the text when the archive is fully caught up
Done when You're texted only when the archive has a meaningful backlog.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it archive the report for me automatically?
It logs a catch up record in Drive for anything missing, so the gap is visible and easy to close, rather than silently filing the original.
What counts as falling behind?
More than a handful of approved reports from the last 7 days missing from the Drive archive. You get a text only once that backlog builds up.
Does it change anything in Nexonia?
No. It only reads approved report status in Nexonia. Nothing in Nexonia itself is edited or archived from there.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.