Automated Nephrology Prior Auth Expiry Tracking
Every Monday, WebRun opens Acumen and finds all prior authorizations for dialysis, CKD medications, and specialist services expiring within 30 days. It logs every expiry to a Google Sheets tracker and posts a priority list to Slack so the billing team can request renewals before services lapse.
How do I track prior authorization expiries for nephrology patients automatically?
Every Monday, WebRun opens Acumen and pulls every prior authorization expiring in the next 30 days for dialysis, CKD medications, and specialist services. It logs each to a Google Sheets tracker sorted by urgency and posts a priority list to Slack, giving billing staff a full renewal workload before any authorization lapses.
- Expiring authorizations are caught 30 days early, not the day services are denied
- Billing staff open Monday with a ranked renewal list, not an ad-hoc search
- Urgent seven-day expiries are highlighted automatically so nothing is missed
Built for nephrology billing teams · dialysis practice managers · CKD clinic administrators · nephrology office staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
service.acumenmd.comin a real browser with your saved login - no setup, no API keys. -
1
Acumen - find expiring prior authorizations
acumenmd.com
WebRun opens Acumen to find expiring prior authorizations. - Open Acumen and navigate to the Authorization Management section
- Filter authorizations to those expiring within the next 30 days
- Capture patient name, MRN, payer, service type, authorization number, and expiry date
- Flag any expiring within seven days as urgent
Done when All authorizations expiring within 30 days are catalogued with their details and urgency level.
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2
Google Sheets - log renewal tracker
google.com
WebRun opens Google Sheets to log renewal tracker. - Append each expiring authorization to the Prior Auth Renewal Tracker sheet
- Record payer, service type, expiry date, urgency flag, and assigned staff column
- Sort rows so the most urgent expiries appear at the top
Done when The tracker is updated with all expiring authorizations sorted by urgency.
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3
Slack - alert billing team to urgent expiries
slack.com
WebRun opens Slack to alert billing team to urgent expiries. - Post a Monday morning alert to the billing Slack channel summarizing expiry counts by urgency tier
- List the top five most urgent cases by name and expiry date
- Include a direct link to the Google Sheets tracker for the full list
Done when Billing staff have a ranked prior auth renewal list in Slack every Monday.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun submit the renewal request to the payer?
No. WebRun identifies and prioritizes expiring authorizations and logs them in a tracker. The billing team reviews the list and submits renewal requests through their normal payer channels.
How far in advance does it flag expiries?
It flags all authorizations expiring within 30 days each Monday. Those expiring within seven days are marked as urgent and appear at the top of the tracker and Slack alert.
What service types does it cover?
It covers all authorization types recorded in Acumen, including in-center dialysis, home dialysis, CKD medications, specialist referrals, and durable medical equipment.
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