Automated N2F Unsubmitted Expense Report Chase
Before your monthly close, WebRun checks N2F for employees who haven't submitted their expense reports, holds a calendar deadline reminder, and posts the list to Microsoft Teams for their manager.
How do I chase unsubmitted N2F expense reports before month end?
WebRun checks N2F every Monday before your monthly close for employees who haven't submitted an expense report, and posts the list to Microsoft Teams with each employee's manager tagged. It also holds a calendar reminder on the close deadline, so unsubmitted reports get chased by managers with time left, not discovered after the books close.
- Missing expense reports get chased with days to spare, not after close
- Managers are tagged directly instead of finance chasing everyone
- The deadline reminder keeps the close date visible all week
Built for finance teams · HR · office managers · people managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
n2f.comin a real browser with your saved login - no setup, no API keys. -
1
N2F - find employees with unsubmitted expense reports
n2f.com
WebRun opens N2F to find employees with unsubmitted expense reports. - Open N2F and check which employees have expenses from last month still not submitted
- Note how many days remain until the close deadline
- List each employee with their outstanding amount if known
Done when Every employee with an unsubmitted expense report is listed.
-
2
Google Calendar - hold a calendar deadline reminder
calendar.google.com
WebRun opens Google Calendar to hold a calendar deadline reminder. - Hold a reminder on the close deadline date for finance
- Note how many employees are still outstanding as of that hold
- Update the count if the hold is reused for next month
Done when A deadline reminder exists on the calendar with the current outstanding count.
-
3
Microsoft Teams - post the list to Teams
microsoft.com
WebRun opens Microsoft Teams to post the list to Teams. - Post the list of employees still missing their expense report
- Tag each employee's manager
- Note the days remaining until close
Done when Managers have this week's list of employees still missing a report.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it submit the expense report for the employee?
No. It only identifies who hasn't submitted yet. Filling in and submitting the report is still up to each employee in N2F.
Who sees the list?
It's posted to your internal Teams channel with each employee's manager tagged. It's not sent to the employee directly or to anyone outside your team.
What happens once someone submits?
They drop off the list the next run, since it's rebuilt from N2F's live submission status each Monday.
Related templates
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