Remind members before their membership expires
Every morning, WebRun checks Mindbody for memberships expiring within 7 days, drafts a personalised renewal email for each member via Gmail, and posts the batch in Slack for your approval before any email is sent.
- No credit card
- Under $0.01 per run
- Cancel anytime
How can I automatically remind gym members before their membership expires?
Every morning, WebRun checks Mindbody for memberships expiring within seven days, drafts a personalised renewal email for each member via Gmail, and posts the batch to Slack for your approval - so no membership lapses because a reminder slipped through the cracks.
- Expiring memberships caught and contacted seven days in advance
- Renewal rate improved with timely, personalised reminders
- Team reviews and approves the full batch in one Slack step
Built for gym owners · fitness studio managers · yoga and pilates studios · membership-based wellness businesses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
clients.mindbodyonline.comin a real browser with your saved login - no setup, no API keys. -
1
Mindbody - find expiring memberships
mindbodyonline.com
WebRun opens Mindbody to find expiring memberships. - Open Mindbody and filter memberships by expiry date - show only those expiring in 7 days or fewer
- Capture each member's name, email, membership type, and exact expiry date
- Exclude any member who has already renewed or has an auto-renew active
Done when All at-risk memberships are listed with member details and expiry dates.
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2
Gmail - draft renewal reminder emails
gmail.com How to Automate Gmail
WebRun opens Gmail to draft renewal reminder emails. - Draft a personalised renewal email for each member naming their membership type and expiry date
- Include a direct renewal link or payment button
- Save as a Gmail draft - do not send until you approve
Done when A Gmail draft renewal reminder exists for every expiring member.
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3
Slack - post batch for your approval
slack.com How to Automate Slack
WebRun opens Slack to post batch for your approval. - Post a Slack summary: how many memberships are expiring and a link to the Gmail drafts
- Highlight any high-value members expiring within 48 hours
Done when You have a Slack summary and can approve the drafts immediately.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email members without me checking first?
No. Every renewal reminder is saved as a Gmail draft and surfaced in Slack for your approval before anything goes out.
What about members on auto-renew?
WebRun checks the auto-renew flag in Mindbody and skips those members - they'll renew on their own and don't need a nudge.
Can I offer a loyalty discount to long-term members?
Yes. Tell WebRun which membership tier or tenure qualifies and it will include a discount code or offer in that member's draft.
Related templates
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