Stay ahead of vessel insurance and registration expiries
Every Monday, WebRun scans Molo for vessels whose insurance certificates or registration documents expire within the next 30 days, logs each case in Google Sheets, and drafts a compliance reminder email for each boater for your team to review before sending.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I track and remind boaters about expiring vessel insurance and registration?
WebRun scans Molo every Monday for vessel insurance certificates and registrations expiring within 30 days. It logs every case in a Google Sheet compliance tracker and drafts a courteous reminder email for each boater. Staff review and approve every message before it is sent, so the marina stays compliant without chasing paperwork manually.
- No vessel insurance or registration expiry is missed in a 30-day window
- Compliance tracker in Google Sheets stays current with no manual updates
- Staff approve every reminder before a boater is contacted
Built for marina managers · dockmasters · boatyards · yacht clubs · municipal marinas
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.getmolo.comin a real browser with your saved login - no setup, no API keys. -
1
Molo - scan for expiring vessel documents
getmolo.com
WebRun opens Molo to scan for expiring vessel documents. - Open Molo and navigate to vessel profiles, then filter by insurance expiry and registration expiry dates
- Capture each vessel's name, boater name, slip number, document type, and expiry date
- Flag any vessel whose document expires within 14 days as urgent
Done when Every vessel with a document expiring within 30 days is identified and categorized by urgency.
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2
Google Sheets - log expiry compliance tracker
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log expiry compliance tracker. - Open the marina compliance Google Sheet and append a row for each expiring vessel document
- Record vessel name, boater name, slip, document type, expiry date, and urgency flag
- Update the status column to Reminder Pending so staff can track follow-through
Done when The compliance sheet reflects every upcoming expiry with accurate status and urgency.
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3
Gmail - draft compliance reminder emails
gmail.com How to Automate Gmail
WebRun opens Gmail to draft compliance reminder emails. - Draft a courteous compliance reminder for each boater, naming the vessel, document type, and expiry date
- Remind the boater of the marina's policy requiring current insurance and registration on file
- Save as a Gmail draft. Do not send until your team has reviewed the message
Done when A review-ready Gmail draft exists for every boater with a document expiring within 30 days.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email boaters about their expiring documents without my say-so?
No. Every compliance reminder is saved as a Gmail draft. Your staff reviews and approves each message before it reaches the boater.
How far ahead does it catch expiring documents?
It looks 30 days ahead and flags anything expiring within 14 days as urgent in both the Google Sheet and the Slack summary. You can adjust that window in your WebRun settings.
Does it cover both insurance certificates and state registration?
Yes. It reads both insurance and registration expiry fields from Molo vessel profiles, so the same run catches all document types stored in your system.
Related templates
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