Automated Malt Invoice Payment Ledger
Every Monday, WebRun signs in to Malt, reads your quotes, missions and invoices with the payment status on each, totals what has been billed, paid and is still outstanding per client, posts the ledger to Slack, and sends you the outstanding total on WhatsApp.
How do I track which freelance invoices have actually been paid?
Every Monday WebRun signs in to Malt, reads your quotes, invoices and missions with the payment status on each, and totals billed, paid and outstanding per client. It posts the ledger to Slack and sends the outstanding total to WhatsApp, so income is visible without opening the dashboard.
- Billed, paid, and outstanding sit in one weekly view
- The oldest unpaid invoice is named every Monday
- Open quotes sit beside income so pipeline is not guesswork
Built for freelancers · independent consultants · contract designers and developers · small studios
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.malt.comin a real browser with your saved login - no setup, no API keys. -
1
Malt - read quotes, invoices, and payment status
malt.com
WebRun opens Malt to read quotes, invoices, and payment status. - Sign in to Malt and list your missions with their quotes and invoices
- Capture the client, the mission, the amount, the invoice date, and the payment status
- Separate quotes still awaiting a client decision from invoices already raised
- Work out the days since each unpaid invoice was issued
Done when Every quote and invoice has a client, an amount, and a current payment status.
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2
Slack - post the ledger by client
slack.com
WebRun opens Slack to post the ledger by client. - Post the ledger to your own Slack workspace, one block per client
- Show billed, paid, and outstanding for each client, with the oldest unpaid invoice named
- Add a block for open quotes so pipeline sits next to income
- Pin the latest post so the current picture is always one click away
Done when The ledger shows billed, paid, and outstanding per client for the current month.
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3
WhatsApp - send you the outstanding total
whatsapp.com
WebRun opens WhatsApp to send you the outstanding total. - Send yourself a WhatsApp message with total billed, total paid, and total outstanding
- Name the client with the largest outstanding balance and how many days it has run
- Say what got paid since last Monday so progress is visible
Done when You know this week's income position without opening the dashboard.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it raise an invoice or chase a client for me?
No. WebRun reads what is already in Malt and reports it. If you want a client nudged, it drafts the message and leaves it for you to review and send.
Does it change anything in Malt?
No. Quotes, missions, invoices, and payment statuses are read only. Nothing is submitted, edited, or withdrawn, so your client records stay exactly as they are.
Can it see money moving in my bank?
No. It reads the payment status Malt shows against each invoice. Reconciling against your bank account stays separate and stays yours.
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