Automated Measurement Appointment Scheduling
Every Monday, WebRun opens LymphaTech, finds patients due for a new measurement scan, places tentative holds on open slots in your Google Calendar, and drafts a Twilio text inviting each patient to confirm a time, leaving both the holds and the texts for your front desk to review before anything is booked or sent.
How do I schedule measurement appointments for patients due a scan?
WebRun checks LymphaTech every Monday for patients whose measurement scan has come due, holds suitable tentative slots on your Google Calendar, and drafts a Twilio text inviting each patient to confirm. Both the holds and the texts wait for your front desk to review, so nothing is booked and no patient is contacted without approval.
- Patients due a rescan are surfaced instead of quietly lapsing
- Proposed slots are pre-held so the front desk just confirms
- No booking or text goes out without a person reviewing it first
Built for front desk staff · lymphedema clinics · scheduling coordinators · physical therapy practices
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.lymphatech.comin a real browser with your saved login - no setup, no API keys. -
1
LymphaTech - find patients due for a scan
lymphatech.com
WebRun checks LymphaTech for patients due for a fresh measurement scan. - Open LymphaTech and read the last scan date for each active patient
- Find patients whose recommended rescan interval has come due, for example every three months
- Note the patient, affected limb, and how overdue each rescan is
- Skip anyone who already has an upcoming appointment on the calendar
Done when Every patient due for a measurement scan is listed with how overdue they are.
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2
Google Calendar - hold suitable appointment slots
calendar.google.com
WebRun holds suitable, tentative appointment slots on Google Calendar. - Open your clinic's scheduling calendar in Google Calendar
- Place a tentative hold on suitable open slots for each due patient, matched to the right clinician
- Title each hold with the patient reference and mark it as a proposed slot
- Leave the holds tentative. Do not confirm any booking without front desk review.
Done when Each due patient has one or more tentative slot holds proposed on the calendar.
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3
Twilio - draft appointment invite texts
twilio.com
WebRun drafts an appointment invite text and leaves it queued for review. - Draft a short, friendly text for each due patient inviting them to confirm one of the proposed times
- Keep the message free of clinical detail and simply offer a slot and a way to reply or call
- Queue every text in Twilio unsent. Do not text any patient automatically.
Done when An appointment invite text is queued and waiting for review for every due patient.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it book appointments or text patients without me?
No. WebRun proposes tentative calendar holds and queues invite texts in Twilio, then leaves both for your front desk to confirm and send. No booking is finalized and no patient is texted without a human approval.
How does it decide who is due for a scan?
It reads each patient's last scan date in LymphaTech and flags those whose recommended rescan interval has come due. Anyone with an appointment already on the calendar is skipped so they are not double-booked.
Does the invite text include any medical information?
No. The draft simply offers a proposed time and a way to reply or call the clinic. It carries no clinical detail, and your front desk can edit the wording before it is sent.
Related templates
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