Automated LTC Pharmacy Admission Intake Tracking
Every morning, WebRun opens FrameworkLTC and checks for new resident admissions recorded in the past 24 hours across all enrolled nursing facilities, flags any admission where the medication order intake is incomplete or pending physician sign-off, logs the incomplete cases to Google Sheets, and sends a Telegram alert to your clinical intake team so the first cycle fill is never delayed by an incomplete intake.
How do I automatically track new nursing facility admissions and incomplete medication intakes in my LTC pharmacy?
WebRun checks FrameworkLTC every morning for new resident admissions in the past 24 hours across all enrolled nursing facilities, flags any where the medication order intake is incomplete, logs each case to Google Sheets with the missing items noted, and sends a Telegram alert to your clinical intake team so the first cycle fill is never delayed by an incomplete intake.
- No new admission's first fill is delayed by an incomplete medication order
- Intake team starts each day with a clear list of open cases and missing items
- Fully authorized intakes are excluded automatically so the list stays noise-free
Built for long-term care pharmacies · LTC pharmacy clinical intake teams · pharmacy directors · nursing facility pharmacy liaisons
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.frameworkltc.comin a real browser with your saved login - no setup, no API keys. -
1
FrameworkLTC - detect new admissions with incomplete intake
frameworkltc.com
WebRun opens FrameworkLTC to detect new admissions with incomplete intake. - Open FrameworkLTC and filter resident admissions recorded in the past 24 hours
- Check each new admission for a complete medication order intake, including all medications, dosages, and prescriber authorization
- Flag admissions where the order set is incomplete or awaiting physician sign-off
- Record the resident identifier, facility, admission date, and the specific missing items
Done when All new admissions from the past 24 hours are reviewed and incomplete cases are flagged.
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2
Google Sheets - log incomplete intake cases by facility
google.com
WebRun opens Google Sheets to log incomplete intake cases by facility. - Open the admission intake tracker Google Sheet
- Append each flagged admission with its facility, intake date, and a list of the missing order items
- Mark admissions resolved when the intake team confirms the order set is complete in FrameworkLTC
Done when The Google Sheet reflects all open incomplete admissions with details for the intake team.
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3
Telegram - alert clinical intake team to open items
telegram.org
WebRun opens Telegram to alert clinical intake team to open items. - Send a Telegram message to the clinical intake team group with the count of incomplete admissions
- List each case by facility and admission date with a note on the missing items
- Include a link to the Google Sheet for the intake team to track resolution
Done when The clinical intake team has today's incomplete admission list in Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact the facility or prescriber to request the missing order information?
No. All outreach to a nursing facility or prescriber is drafted as a communication for your intake team to review and send. No message containing resident or medication information is sent externally without human approval.
How does it know when an intake is complete?
It checks whether all required medication orders in FrameworkLTC have prescriber authorization and dispensing instructions. Incomplete records are flagged; fully authorized order sets are marked ready and excluded from the worklist.
What if a new admission has no medications?
Admissions with a confirmed medication-free status recorded in FrameworkLTC are treated as complete and not included in the worklist, so only genuine gaps appear on the intake team's list.
Related templates
Put this on autopilot.
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