Automated SME Review Reminders
Every morning, WebRun opens Cognota, finds storyboards and drafts stuck awaiting a subject matter expert review past their due date, drafts a polite reminder email in Gmail for each SME, and posts an internal Slack summary of every stalled review so the team can see what is blocked.
How do I chase subject matter experts for overdue course reviews?
WebRun scans Cognota every morning for storyboards stuck awaiting a subject matter expert past their review deadline. It drafts a polite reminder email in Gmail for each overdue SME, leaving every message unsent for your approval, and posts an internal Slack summary of what is blocked and with whom, so reviews stop quietly stalling.
- Overdue reviewers get a reminder within a day of missing the deadline
- Every SME email waits as a draft for your approval before sending
- The team sees exactly which courses are blocked and on whom
Built for instructional designers · L&D project managers · course developers · learning operations teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.cognota.comin a real browser with your saved login - no setup, no API keys. -
1
Cognota - find overdue SME reviews
cognota.com
WebRun opens Cognota to find overdue SME reviews. - Open Cognota and list storyboards and content in a review stage
- Find items whose SME review has passed its due date
- Capture the SME name and email, the course, and how many days the review is overdue
- Skip items where the SME has already left comments or approved since the last run
Done when Every overdue SME review is listed with the reviewer and days late.
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2
Gmail - draft reminder emails for review
gmail.com
WebRun opens Gmail to draft reminder emails for review. - Draft a polite reminder email in Gmail to each SME with an overdue review
- Name the specific course, the section awaiting review, and the deadline it is holding up
- Include a direct link to the item in Cognota and a clear ask by when
- Save each message as a Gmail draft and leave it unsent for you to review and send
Done when A reminder email is drafted in Gmail for every overdue SME, awaiting your approval.
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3
Slack - summarize what is blocked
slack.com
WebRun opens Slack to summarize what is blocked. - Post an internal summary to the L&D Slack channel of every stalled review
- List each blocked course, the SME responsible, and days overdue, most overdue first
- Note which reminders were drafted so the team knows follow-up is queued
Done when The team has a Slack view of every review blocked on an SME.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email SMEs without me?
No. Every reminder is saved as a Gmail draft and left unsent for you to review and send. The Slack summary is internal only, so no one outside your team is contacted automatically.
Will it keep nagging an SME who already responded?
No. It checks Cognota each morning and skips any review where the SME has left comments or approved since the last run, so reminders only go to genuinely overdue reviewers.
How does it know a review is overdue?
It reads the due date on each item in a review stage in Cognota and counts any item past that date as overdue, ranking the list by how many days late each one is.
Related templates
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