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Automated Occupier Deposit Return Reminders

Every Monday, WebRun opens Occupier, finds leases that have ended or been terminated where the landlord still hasn't returned the security deposit within its contractual or statutory window, holds a Google Calendar reminder for the next check, and drafts a follow up email in Gmail for anything now overdue.

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Runs on WebRun · Strict Lockdown policy
Every Monday at 9:00 AM WebRunorchestrates each step
1 Occupier find ended leases with an unreturned deposit
2 Google Calendar hold the next check in date
3 Gmail draft the follow up email
In short

How do I track security deposits landlords still owe me?

Every Monday, WebRun checks Occupier for ended leases where the landlord hasn't returned the security deposit within its required window. It keeps a Google Calendar reminder active for each one and drafts a follow up email in Gmail once a deposit is overdue, so returned deposits get tracked to completion instead of forgotten after move out.

  • Unreturned deposits stay visible until the landlord pays them back
  • Follow ups go out drafted the moment a window is missed
  • Resolved deposits clear off the list and calendar automatically

Built for lease administrators · commercial tenants · facilities and real estate teams · finance operations

Step by step

What does WebRun do on every run?

The exact actions WebRun takes, in order - in plain language, so you can adjust anything.

  1. WebRun signs in and gets to work

    Opens occupier.com in a real browser with your saved login - no setup, no API keys.

  2. 1
    Occupier - find ended leases with an unreturned deposit
    occupier.com
    WebRun in Occupier: find ended leases with an unreturned deposit
    WebRun opens Occupier to find ended leases with an unreturned deposit.
    • Open Occupier and pull leases marked ended or terminated in the last 12 months
    • Check the security deposit status and the return window the lease or state law requires
    • Capture the lease, location, deposit amount, and days past the return window for each unreturned deposit

    Done when Every ended lease with an unreturned deposit is listed with how many days past its return window it is.

  3. 2
    Google Calendar - hold the next check in date
    calendar.google.com
    WebRun in Google Calendar: hold the next check in date
    WebRun opens Google Calendar to hold the next check in date.
    • Hold a check in reminder for each unreturned deposit at the next logical follow up point
    • Title the hold with the lease location and deposit amount
    • Clear the hold automatically once Occupier shows the deposit as returned

    Done when Every unreturned deposit has an active check in reminder on the calendar.

  4. 3
    Gmail - draft the follow up email
    gmail.com
    WebRun in Gmail: draft the follow up email
    WebRun opens Gmail to draft the follow up email.
    • Draft a follow up email to the landlord or property manager for any deposit now past its return window
    • Reference the lease term end date, the deposit amount, and the window that's been missed
    • Leave every draft unsent in Gmail for the lease admin team to review and send. Do not send anything automatically

    Done when A Gmail draft exists for every overdue deposit, awaiting review.

Run settings

How is each run configured?

Starting pageWhere Chrome opens at the start of each run
occupier.com
ScheduleRuns automatically on this cadence
Every Monday at 9:00 AM
DeliveryHow each run's result reaches you
Deposit follow up list · Gmail
OutputWhat each run produces - A list of ended leases with an unreturned security deposit, how many days past the return window, and a drafted follow up email for each.
Calendar hold + draft email
Setup & safety

Secure by default

Connect once, stays signed in

WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.

Your credentials stay in your own private environment - WebRun never stores your passwords.
Strict Lockdown

Every action is checked against this policy before it runs.

Domains ALLOWLIST
Typed input ALLOW
Shell command BLOCK
File uploads BLOCK
Runs in a contained environment More on policies
Good to know

Questions, answered

Will it demand the deposit back without approval?

No. WebRun only drafts the follow up email in Gmail and leaves it unsent. A person on your team reviews it and decides when to send it to the landlord.

How does it know the return window?

It reads the deposit return timeframe recorded on the lease in Occupier, or falls back to the general statutory window you configure for that property's jurisdiction.

What happens once the deposit is returned?

It reads the live deposit status in Occupier each Monday, so once it's marked returned the lease drops off the list and its calendar reminder clears automatically.

Keep going

Related templates

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Occupier›Google Sheets›Gmail
Automated Occupier Co-Tenancy Clause Alerts
Every month, WebRun checks Occupier for leases with a co-tenancy clause approaching its annual measurement date, holds a calendar reminder to confirm current occupancy, and drafts a landlord notice in Gmail if a breach looks likely.
Occupier›Google Calendar›Gmail
Automated Occupier Critical Date Alerts
Every morning, WebRun checks Occupier for critical lease dates coming up across your portfolio, adds a Google Calendar hold for each one, and posts your team a Slack digest of what needs attention this week.
Occupier›Google Calendar›Slack

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