Automated Occupier Renewal Option Alerts
Every Monday, WebRun opens Occupier, finds every lease with a renewal, expansion, or termination option due to be exercised in the next 90 days, drafts a decision brief email in Gmail for the portfolio manager, and posts the team a Slack list ranked by nearest deadline.
How do I get alerted before a lease renewal option expires?
Every Monday, WebRun opens Occupier and finds every lease with a renewal, expansion, or termination option closing within 90 days. It drafts a decision brief in Gmail summarizing the terms and deadline for near term options, then posts your team a Slack list ranked by nearest deadline, so no valuable option lapses from being forgotten.
- No renewal, expansion, or termination option lapses unnoticed
- Decision makers get a drafted brief before the notice window closes
- The team sees every option deadline ranked in one Slack list
Built for lease administrators · portfolio managers · commercial tenants · real estate directors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
occupier.comin a real browser with your saved login - no setup, no API keys. -
1
Occupier - find options closing soon
occupier.com
WebRun opens Occupier to find options closing soon. - Open Occupier and pull the lease option report across the portfolio
- Filter to renewal, expansion, and termination options whose exercise deadline falls in the next 90 days
- Capture the lease, location, option type, notice requirement, and exercise deadline for each
Done when Every option closing in the next 90 days is listed with its type, notice requirement, and deadline.
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2
Gmail - draft the decision brief
gmail.com
WebRun opens Gmail to draft the decision brief. - Draft a decision brief email to the portfolio or lease manager for each option closing within 30 days
- Summarize the option terms, the deadline, and the notice period the lease requires
- Leave every draft unsent in Gmail for the manager to review and decide. Do not send anything automatically
Done when A Gmail draft exists for each near term option, awaiting the manager's decision.
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3
Slack - post the ranked option list
slack.com
WebRun opens Slack to post the ranked option list. - Post a list of every option closing in the next 90 days, nearest deadline first
- Show the lease, location, and option type for each
- Flag anything inside its notice window in red
Done when The team has this week's ranked option deadline list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it notify the landlord that we're exercising an option?
No. WebRun only drafts an internal decision brief in Gmail for your portfolio manager to review. Nothing goes to a landlord or counterparty without a person sending it.
How does it pick the 90 day window?
It reads each lease's option type and required notice period in Occupier, then flags anything whose exercise deadline lands inside the next 90 days so there's always time to decide and, if needed, send formal notice.
What happens to options we've already decided on?
It reads the live option status in Occupier each Monday, so any option already marked exercised or declined drops off the list automatically.
Related templates
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