Automated Lavu POS Supplier Invoice Chaser
Every Monday, WebRun reads recent purchase orders from Lavu, checks QuickBooks for matching supplier invoices, identifies anything overdue or missing, drafts a polite follow-up email for each supplier in Gmail for your review, and posts a summary to Slack.
How do I automatically chase overdue supplier invoices matched to Lavu POS purchases?
WebRun reads recent purchase orders from Lavu every Monday, matches them against bills in QuickBooks, and flags any invoice that is overdue or missing. Follow-up emails to each supplier are drafted in Gmail for the manager to approve before sending, and a summary is posted to Slack so nothing waits until month-end to be discovered.
- Missing and overdue supplier invoices caught weekly before they become aged payables
- Follow-up emails drafted automatically and staged for one-click manager approval
- Purchase orders and QuickBooks bills kept in sync across every supplier
Built for restaurant owners · restaurant accountants · food and beverage directors · multi-location restaurant operators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
lavu.comin a real browser with your saved login - no setup, no API keys. -
1
Lavu - read recent purchase orders and receiving records
lavu.com
WebRun opens Lavu to read recent purchase orders and receiving records. - Open Lavu and navigate to the Purchase Orders or Inventory Receiving section
- List all purchase orders placed in the past 30 days
- Note each supplier, order date, and expected delivery or invoice date
Done when All recent Lavu purchase orders and their supplier details are captured.
-
2
QuickBooks - match purchase orders to invoices and flag overdue bills
- Open QuickBooks and filter bills by the same supplier list
- Match each Lavu purchase order to a corresponding QuickBooks bill
- Flag any purchase order with no matching bill (missing invoice)
- Flag any bill that is past its due date and still unpaid
Done when All missing and overdue supplier invoices are identified and matched to Lavu orders.
-
3
Gmail - draft follow-up emails to suppliers for manager review
gmail.com
WebRun opens Gmail to draft follow-up emails to suppliers for manager review. - For each supplier with a missing or overdue invoice, draft a polite follow-up email
- Include the purchase order number, date, and amount in each draft
- Leave all drafts unsent in Gmail for the manager to review and approve before sending
Done when Follow-up email drafts are staged in Gmail for manager review.
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4
Slack - post the overdue invoice summary
slack.com
WebRun opens Slack to post the overdue invoice summary. - Post a summary of overdue and missing invoices by supplier with amounts and days outstanding
- List which Gmail drafts are ready for review and approval
Done when The invoice chase summary is posted to Slack for the manager.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the follow-up emails to suppliers automatically?
No. Every follow-up email is drafted in Gmail and left unsent for the manager to review, edit, and approve before any message goes to a supplier.
What if an invoice is in QuickBooks but not yet matched to a Lavu order?
It flags those as unmatched bills in the Slack summary so the manager can investigate whether the bill is correct or whether it needs a matching purchase order created in Lavu.
How far back does it look for purchase orders?
By default it looks at the past 30 days of Lavu purchase orders. You can adjust the lookback window during setup to match your typical supplier payment terms.
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