Automated Lavu POS Gift Card Liability Digest
Every Monday, WebRun opens Lavu, reads all active gift card balances and recent issuances and redemptions, totals the outstanding liability, logs the figures to a running Google Sheet, and posts a summary to Slack for the finance team.
How do I automatically track Lavu POS gift card liability each week?
Every Monday, WebRun reads all active gift card balances from Lavu, totals the outstanding unredeemed liability, captures new issuances and redemptions for the week, logs the figures to a Google Sheet, and posts a concise summary to Slack for the finance team. Cards expiring within 30 days are flagged automatically.
- Gift card liability tracked weekly as a real balance-sheet item
- Expiring cards flagged 30 days in advance so breakage is handled correctly
- Running Google Sheet log makes audits and period-end reconciliation straightforward
Built for restaurant owners · restaurant finance teams · hospitality accountants · multi-location restaurant operators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
lavu.comin a real browser with your saved login - no setup, no API keys. -
1
Lavu - read active gift card balances and weekly activity
lavu.com
WebRun opens Lavu to read active gift card balances and weekly activity. - Open Lavu and navigate to the Gift Card report section
- Read total outstanding (unredeemed) gift card balances across all active cards
- Capture new gift cards issued this week, total value issued, and total value redeemed
- Note any cards that have expired or are near expiry
Done when All gift card balances, issuances, redemptions, and expiry data for the week are captured.
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2
Google Sheets - log weekly liability totals to running sheet
google.com
WebRun opens Google Sheets to log weekly liability totals to running sheet. - Open the gift card liability Google Sheet
- Append a new row with this week's date, outstanding balance, new issuances, redemptions, and net change
- Highlight any week where the outstanding liability increased by more than 10 percent
Done when This week's gift card liability figures are logged to the Google Sheet.
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3
Slack - post gift card liability summary
slack.com
WebRun opens Slack to post gift card liability summary. - Post a summary to the finance Slack channel: outstanding liability, new issuances, total redeemed, and net change from last week
- Flag any cards expiring in the next 30 days
- Include a link to the full Google Sheet
Done when The weekly gift card liability summary is posted to Slack for the finance team.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact gift card holders or post anything publicly?
No. The digest is an internal report only, posted to the finance team's Slack channel and logged in Google Sheets. No guest communication is involved.
Why does gift card liability matter on the balance sheet?
Unredeemed gift card balances are a liability on your books. Tracking them weekly ensures your financial statements reflect what the business owes to cardholders and flags unusual spikes in issuance or a drop in redemption.
What happens when a gift card expires?
Lavu records expiry dates, and WebRun flags any cards expiring in the next 30 days in the Slack summary so you can handle them according to your local breakage accounting rules before they lapse.
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