Cents Automated Laundromat Gift Card Liability Digest
Every Monday, WebRun opens Cents, reads the current balances of all outstanding gift cards and stored value accounts, totals the unredeemed liability, logs a weekly snapshot to QuickBooks for accounting, and posts a digest to Slack showing the liability total and any week-over-week change.
How do I track laundromat gift card and stored value liability automatically?
Every Monday, WebRun opens Cents, totals all outstanding gift card and stored value balances, logs the weekly liability snapshot in QuickBooks, and posts a digest to Slack showing the total, card count, and week-over-week change. Your balance sheet stays current and your accountant never has to pull the figure manually.
- Gift card liability stays current in QuickBooks every week without manual data entry
- Unusual issuance or redemption spikes are flagged before the next accounting review
- Multi-location operators get a consolidated liability figure in one Slack digest
Built for laundromat owners · laundromat accountants · multi-location laundry operators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.trycents.comin a real browser with your saved login - no setup, no API keys. -
1
Cents - read outstanding gift card and stored value balances
trycents.com
WebRun opens Cents to read outstanding gift card and stored value balances. - Open Cents and navigate to the gift card or stored value reporting section
- Read the total number of active cards and the cumulative unredeemed balance
- Note any cards with zero balance (redeemed) and any newly issued cards this week
- Capture the net change in outstanding liability vs last Monday's snapshot
Done when Total unredeemed gift card and stored value liability is captured with this week's issuance and redemption counts.
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2
QuickBooks - log weekly liability snapshot for accounting
- Open QuickBooks and locate the gift card liability account
- Enter or update the weekly liability balance so the balance sheet stays current
- Record the net change (new issuances minus redemptions) for the week
Done when Weekly gift card liability is recorded in QuickBooks with the correct account balance.
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3
Slack - post liability digest with week-over-week change
slack.com
WebRun opens Slack to post liability digest with week-over-week change. - Post a weekly digest to the operations Slack channel with total outstanding balance, card count, and week-over-week change
- Flag any unusual spike in new issuances or a sharp drop in redemptions
Done when The weekly gift card liability digest is posted in Slack with the week-over-week comparison.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Why does my accountant need a weekly gift card liability figure?
Unredeemed gift card and stored value balances are a liability on your balance sheet. Tracking them weekly keeps your books accurate and avoids surprises at tax time.
Does it automatically adjust the liability in QuickBooks?
WebRun logs the weekly snapshot and the net change, but your accountant reviews and formally posts the journal entry. It removes the data-entry step, not the review step.
What if gift card data is split across multiple Cents locations?
WebRun reads balances per location and rolls them into a combined total, so multi-location operators see one consolidated liability figure in Slack and QuickBooks.
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