Automated KnowBe4 Phishing Test Reporting
Every Monday, WebRun opens KnowBe4, checks who failed the latest phishing simulation or has training overdue, exports the full report to Google Drive, and hands each name to their manager in Slack to follow up.
How do I get KnowBe4 phishing test failures to the right manager?
WebRun checks KnowBe4 every Monday for employees who failed the latest phishing simulation or have training overdue, exports the full results to Google Drive, and hands each manager their own team's follow up list in Slack. It never contacts an employee directly, so retraining stays a manager led conversation.
- Every manager gets their own team's results without digging for it
- Failed and overdue employees are never lost in a shared report
- WebRun never contacts an employee or assigns discipline itself
Built for security awareness teams · IT admins · people managers · HR and compliance
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.knowbe4.comin a real browser with your saved login - no setup, no API keys. -
1
KnowBe4 - check phishing test results
knowbe4.com
WebRun opens KnowBe4 to check phishing test results. - Open KnowBe4 and check results from the latest phishing simulation
- Note who clicked, who reported it correctly, and who has training overdue
- Group the failures and overdue training by department
Done when Every participant's result and training status is read.
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2
Google Drive - export the full report
drive.google.com
WebRun opens Google Drive to export the full report. - Open the security awareness folder in Google Drive
- Export the full results report with names, department, and outcome
- Keep last week's report alongside this week's for comparison
Done when This week's full report is saved to Google Drive.
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3
Slack - hand off names to managers
slack.com
WebRun opens Slack to hand off names to managers. - Message each manager in Slack with their team members who failed or are overdue
- Ask the manager to follow up and confirm the retraining is booked
- Never message the employee directly or assign discipline
Done when Every manager with an affected report has been messaged this run.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will WebRun message the employee who failed directly?
No. WebRun only hands the list to the employee's manager in Slack. It never contacts the employee itself or assigns any discipline.
Will it enroll anyone in retraining automatically?
No. It only flags who needs retraining. Booking or assigning the actual training module is left to the manager or your KnowBe4 admin.
What's in the Google Drive export?
The full simulation results by name, department, and outcome, so managers and admins have one shared record to work from.
Related templates
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