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Automated IPVanish Seat Usage Export

Every Monday, WebRun opens your IPVanish account, checks every seat's assigned user and last connection date, exports the usage list to Airtable, and writes a short summary note to Notion so unused seats are easy to spot.

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Runs on WebRun · Strict Lockdown policy
Every Monday at 9:00 AM WebRunorchestrates each step
1 IPVanish check seat usage
2 Airtable export the usage list
3 Notion write the summary note
In short

How do I find unused IPVanish VPN seats before renewal?

WebRun checks your IPVanish account every Monday for each seat's assigned user and last connection date, exports the full usage list to Airtable, and writes a Notion summary flagging seats unused for 30 days. It only reads connection dates, so cancelling or reassigning a seat stays your own call.

  • Unused seats are visible every week before renewal
  • One Airtable export always reflects current usage
  • Cancelling or reassigning a seat always stays your own decision

Built for IT admins · operations managers · small business owners · remote teams

Step by step

What does WebRun do on every run?

The exact actions WebRun takes, in order - in plain language, so you can adjust anything.

  1. WebRun signs in and gets to work

    Opens www.ipvanish.com in a real browser with your saved login - no setup, no API keys.

  2. 1
    IPVanish - check seat usage
    ipvanish.com
    WebRun in IPVanish: check seat usage
    WebRun opens IPVanish to check seat usage.
    • Open the IPVanish account dashboard
    • Check each seat's assigned user and last connection date
    • Note any seat with no connection in the last 30 days

    Done when Every seat has a checked user and last connection date.

  3. 2
    Airtable - export the usage list
    airtable.com
    WebRun in Airtable: export the usage list
    WebRun opens Airtable to export the usage list.
    • Open the seat usage base in Airtable
    • Export each seat as a row with user, last connection, and status
    • Replace last week's export so the base always reflects current usage

    Done when This week's full seat usage list is in Airtable.

  4. 3
    Notion - write the summary note
    notion.so
    WebRun in Notion: write the summary note
    WebRun opens Notion to write the summary note.
    • Open the license summary page in Notion
    • Write a short note with the total seat count and how many are unused past 30 days
    • Leave cancelling or reassigning a seat to whoever owns the account

    Done when The Notion summary reflects this week's usage.

Run settings

How is each run configured?

Starting pageWhere Chrome opens at the start of each run
www.ipvanish.com
ScheduleRuns automatically on this cadence
Every Monday at 9:00 AM
DeliveryHow each run's result reaches you
Seat usage export · Airtable
OutputWhat each run produces - A weekly seat usage export in Airtable, with a Notion summary flagging seats unused for 30 days.
Spreadsheet
Setup & safety

Secure by default

Connect once, stays signed in

WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.

Your credentials stay in your own private environment - WebRun never stores your passwords.
Strict Lockdown

Every action is checked against this policy before it runs.

Domains ALLOWLIST
Typed input ALLOW
Shell command BLOCK
File uploads BLOCK
Runs in a contained environment More on policies
Good to know

Questions, answered

Will WebRun cancel or reassign an unused seat?

No. WebRun only exports usage and flags seats unused for 30 days. Cancelling or reassigning a seat is left for the account owner to do.

How is a seat considered unused?

No connection recorded in the last 30 days, read directly from IPVanish's own connection history for that seat.

Does WebRun see browsing activity or connection destinations?

No. It only reads whether and when a seat last connected. It never reads what sites or traffic passed through the VPN.

Keep going

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