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Automated Hotspot Shield Renewal Reminders

Every Monday, WebRun opens your Hotspot Shield account, checks the seat count and subscription renewal date, logs the figures to Google Sheets, and emails you a reminder in Gmail when renewal is within 14 days.

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Runs on WebRun · Strict Lockdown policy
Every Monday at 9:00 AM WebRunorchestrates each step
1 Hotspot Shield check seats and renewal date
2 Google Sheets log the license count
3 Gmail email the renewal reminder
In short

How do I get reminded before my Hotspot Shield subscription renews?

WebRun checks your Hotspot Shield account every Monday for the active seat count and subscription renewal date, logs the figures to Google Sheets, and emails you a reminder in Gmail when renewal falls within 14 days. It only reads billing data, so changing the plan always stays your decision.

  • No VPN subscription renews or lapses as a surprise
  • Seat usage stays visible week over week in one sheet
  • Billing and plan changes always stay your own decision

Built for IT admins · small business owners · remote teams · operations managers

Step by step

What does WebRun do on every run?

The exact actions WebRun takes, in order - in plain language, so you can adjust anything.

  1. WebRun signs in and gets to work

    Opens www.hotspotshield.com in a real browser with your saved login - no setup, no API keys.

  2. 1
    Hotspot Shield - check seats and renewal date
    hotspotshield.com
    WebRun in Hotspot Shield: check seats and renewal date
    WebRun opens Hotspot Shield to check seats and renewal date.
    • Open the Hotspot Shield account and billing page
    • Check the number of active seats and the current plan's renewal date
    • Note whether the seat count has changed since last week

    Done when This week's seat count and renewal date are both read.

  3. 2
    Google Sheets - log the license count
    google.com
    WebRun in Google Sheets: log the license count
    WebRun opens Google Sheets to log the license count.
    • Open the license tracking sheet
    • Log this week's seat count and renewal date as a new row
    • Keep prior weeks' rows so seat usage trend stays visible

    Done when This week's figures are logged to the tracking sheet.

  4. 3
    Gmail - email the renewal reminder
    gmail.com
    WebRun in Gmail: email the renewal reminder
    WebRun opens Gmail to email the renewal reminder.
    • If renewal is within 14 days, draft a reminder email with the seat count and cost
    • Send it to whoever owns the account so they can confirm or adjust seats
    • Never change the plan or update billing details itself

    Done when A reminder has been sent whenever renewal falls within 14 days.

Run settings

How is each run configured?

Starting pageWhere Chrome opens at the start of each run
www.hotspotshield.com
ScheduleRuns automatically on this cadence
Every Monday at 9:00 AM
DeliveryHow each run's result reaches you
Renewal reminder · Gmail
OutputWhat each run produces - A weekly seat count log in Google Sheets, with a Gmail reminder ahead of every renewal.
Text
Setup & safety

Secure by default

Connect once, stays signed in

WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.

Your credentials stay in your own private environment - WebRun never stores your passwords.
Strict Lockdown

Every action is checked against this policy before it runs.

Domains ALLOWLIST
Typed input ALLOW
Shell command BLOCK
File uploads BLOCK
Runs in a contained environment More on policies
Good to know

Questions, answered

Will WebRun renew the subscription or change the plan itself?

No. WebRun only reads the seat count and renewal date and reminds you. Changing the plan, adding seats, or updating billing is left for you to do.

How much notice does the reminder give?

At least 14 days before renewal, based on the date read directly from your Hotspot Shield billing page.

Does WebRun ever see payment details?

No. It only reads the renewal date and seat count. It never opens, types, or stores a card number or other payment information.

Keep going

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