Automated Therap Host Home Vacancy Tracking
Every Monday, WebRun opens Therap, checks each host home's current census against its approved capacity, flags homes with an open bed or a placement ending in the next 30 days, posts the vacancy list to your placement team in Slack, and drafts an availability update in Gmail for the intake or referral coordinator.
How can I automatically track host home vacancies and openings?
WebRun checks every host home's census against its approved capacity in Therap each Monday, flags open beds and placements ending within 30 days, and posts the full vacancy list to your placement team in Slack. It also drafts an availability update in Gmail for the intake coordinator, left unsent until they choose to send it.
- Open beds surface the same week they open, not weeks later
- Placement teams see upcoming vacancies 30 days out
- Every vacancy list is built from live Therap census data, not a spreadsheet someone forgot to update
Built for host home agencies · placement coordinators · intake teams · shared living program managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.therapservices.netin a real browser with your saved login - no setup, no API keys. -
1
Therap - check census against approved capacity
therapservices.net
WebRun opens Therap to check census against approved capacity. - Open Therap and pull each host home's approved capacity and current individual census
- Flag any home below approved capacity as an open vacancy
- Flag any home with a placement ending, transitioning, or under notice in the next 30 days as an upcoming vacancy
Done when Every host home's current and upcoming vacancy status is listed.
-
2
Slack - post the current vacancy list
slack.com
WebRun opens Slack to post the current vacancy list. - Post this week's vacancy list to the placement team channel, split into open now and opening soon
- Include the home's location, approved age range or support level, and provider contact
Done when The placement team has this week's full vacancy list in Slack.
-
3
Gmail - draft an availability update for intake
gmail.com
WebRun opens Gmail to draft an availability update for intake. - Draft an availability update summarizing open and upcoming vacancies for the intake or referral coordinator
- Save the draft unsent in Gmail. Do not send vacancy information to any outside referral source automatically
Done when An availability update draft is ready in Gmail for the intake coordinator to review and send.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send vacancy details to outside referral sources automatically?
No. WebRun drafts the availability update in Gmail and leaves it unsent. Your intake coordinator decides who receives it and when.
How far ahead does it flag an upcoming vacancy?
It flags any placement ending, transitioning, or under notice within the next 30 days, so the placement team has time to line up a match before the bed sits empty.
Does it know about a placement ending before Therap is updated?
No. It reads whatever census and placement status is currently logged in Therap, so keeping that record current is what keeps the vacancy list accurate.
Related templates
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