Automated WellSky Hospice Supply Delivery Coordination
Every morning, WebRun opens WellSky, checks each active patient's supply orders against scheduled delivery dates and current stock notes, identifies patients whose supplies are due or overdue, and logs the list to a Google Sheet so the supply coordinator can act before any patient runs short.
How do I automatically track hospice supply delivery schedules and flag patients who need reorders?
WebRun opens WellSky each morning, reviews active patient supply orders, and identifies any patient whose delivery is due today or overdue. It logs the full coordination list to a Google Sheet, sorted by urgency, so the supply coordinator can dispatch or follow up with vendors before any patient runs short of essential supplies.
- Supply deliveries due today surfaced before patients run short
- Overdue deliveries highlighted and sorted by urgency each morning
- Supply team starts the day with a clear action list in Google Sheets
Built for hospice supply coordinators · hospice administrators · hospice operations teams · durable medical equipment teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
wellsky.comin a real browser with your saved login - no setup, no API keys. -
1
WellSky - identify patients with supplies due or overdue
wellsky.com
WebRun opens WellSky to identify patients with supplies due or overdue. - Open WellSky and navigate to the supply or equipment management section
- Review the supply order records for each active patient
- Identify patients whose scheduled supply delivery date is today or has passed without a delivery confirmation
- Note the patient identifier, supply items, delivery date, and any special handling notes
Done when Every patient with a supply delivery due today or overdue is listed with item and delivery details.
-
2
Google Sheets - log supply coordination list for the supply team
google.com
WebRun opens Google Sheets to log supply coordination list for the supply team. - Write the supply coordination list to the Supply Delivery tracker sheet
- Include patient identifier, supply items, scheduled delivery date, days overdue if applicable, and status
- Highlight overdue rows in red and sort by urgency
Done when The Google Sheet shows today's supply coordination list, sorted by urgency with overdue rows highlighted.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it place supply orders or contact vendors automatically?
No. WebRun only logs the coordination list to Google Sheets. All supply orders and vendor contacts must be initiated by the supply coordinator after reviewing the sheet.
What types of supplies does it track?
WebRun reads whatever supply and equipment orders are recorded in WellSky for each patient, including medical supplies, durable medical equipment, and medications tracked through the supply module.
What if a delivery was made but not confirmed in WellSky?
WebRun reads the delivery confirmation status from WellSky, so any delivery that has not been documented in the system will appear on the list until the supply coordinator marks it received.
Related templates
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