Automated WellSky Hospice Recertification Tracking
Every morning, WebRun opens WellSky, finds every patient whose recertification is due within the next 14 days, checks whether the face-to-face documentation and physician signature are on file, and posts a prioritized worklist to Slack so the clinical team can act before the deadline.
How do I track upcoming hospice recertification deadlines automatically?
WebRun opens WellSky each morning, identifies every hospice patient with a recertification due in the next 14 days, and checks whether the face-to-face encounter and physician signature are on file. It then posts a prioritized Slack worklist to your clinical team so no benefit period lapses from a missed deadline.
- No recertification deadline slips past the 14-day window unnoticed
- Clinical staff start each day with a ranked action list in Slack
- Incomplete face-to-face or missing physician signatures are flagged before it is too late
Built for hospice administrators · hospice clinical directors · hospice intake coordinators · palliative care teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
wellsky.comin a real browser with your saved login - no setup, no API keys. -
1
WellSky - identify recertifications due within 14 days
wellsky.com
WebRun opens WellSky to identify recertifications due within 14 days. - Open WellSky and navigate to the Recertification dashboard
- Filter for benefit periods ending within the next 14 days
- For each patient, check whether the face-to-face encounter is documented and the physician signature is recorded
- Flag any patient with an incomplete step as high priority
Done when Every patient with a recertification due in the next 14 days is listed with its completion status.
-
2
Slack - post prioritized worklist to the clinical team
slack.com
WebRun opens Slack to post prioritized worklist to the clinical team. - Post the worklist to the hospice clinical Slack channel, sorted by days remaining
- Lead with patients who have incomplete documentation or no physician signature
- Include the patient identifier, benefit period end date, and the missing step for each
Done when The clinical team has a prioritized recertification worklist in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it send anything to physicians or patients?
No. WebRun only posts an internal Slack worklist for your clinical staff to action. It never contacts physicians, patients, or family members on its own.
How far in advance does it flag recertifications?
The default window is 14 days, giving your team two weeks to complete the face-to-face and gather the physician signature before the benefit period ends.
What if a recertification is already complete?
WebRun reads the live status in WellSky each morning, so patients whose documentation is fully complete are automatically excluded from the worklist.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.