Automated HRT Control Symptom Check In Drafts
Every Monday, WebRun opens HRT Control, finds patients due for a routine symptom check-in, opens a Zoom link in case they'd rather talk it through, and drafts a check-in email in Gmail for staff to review and send.
How do I run symptom check-ins between patient visits?
WebRun checks HRT Control every Monday for patients due a symptom check-in, opens a Zoom link in case a patient prefers video, and drafts a check-in email with the questionnaire in Gmail for each one. Every draft stays unsent for staff to review and send, so patients get checked on between visits without an unreviewed message going out.
- Patients get checked on between visits instead of only at the next appointment
- Staff review every message before it sends, never an autopilot email
- A telehealth option is ready for anyone who'd rather talk than type
Built for HRT clinics · TRT providers · hormone therapy nurses · telehealth coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.hrtcontrol.comin a real browser with your saved login - no setup, no API keys. -
1
HRT Control - find patients due for a check-in
hrtcontrol.com
WebRun opens HRT Control to find patients due for a check-in. - Open HRT Control and filter patients due for a routine symptom check-in this week
- Note how many weeks each patient has been on their current protocol
- Skip anyone with a visit already booked this week
Done when Every patient due a check-in this week is listed with their protocol length.
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2
Zoom - create a telehealth link
zoom.us
WebRun opens Zoom to create a telehealth link. - Create a short telehealth link for any patient who prefers a quick video check-in
- Hold the link open for the coming week
Done when A telehealth link is ready for every patient who might want one.
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3
Gmail - draft the check-in email
gmail.com
WebRun opens Gmail to draft the check-in email. - Draft a short email with the symptom questionnaire and the Zoom link as an option
- Leave every draft unsent in Gmail for staff to review and send
- Note anyone flagged for a side effect on their last visit
Done when A reviewable check-in draft sits in Gmail for every patient due this week.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will patients get the check-in email without a staff review?
No. Every check-in is drafted in Gmail and left unsent, so staff read and send each one rather than a message going out on its own.
Does the patient have to use the Zoom link?
No, it's offered as an option in the email. The questionnaire alone is enough for most patients; the link just gives them a video option if they'd rather talk it through.
How does it decide who's due for a check-in?
It reads how long each patient has been on their current protocol in HRT Control, and skips anyone who already has a visit booked this week.
Related templates
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