Automated HRT Control Refill Scheduling
Every Monday, WebRun opens HRT Control, finds patients whose pellet or injection refill is due within 10 days, drafts a scheduling invite for each in Gmail for the front desk to review and send, and holds the next open slot for them on Google Calendar.
How do I keep pellet and injection refills on schedule?
WebRun reviews HRT Control every Monday for patients whose pellet or injection refill is due within 10 days, drafts a scheduling invite in Gmail for each, and holds the next open slot on Google Calendar at their usual location. The front desk reviews and sends the invite, so every refill gets scheduled before a patient's dose runs out.
- Refill visits get scheduled before a patient's dose runs out
- The front desk works from a ready draft invite instead of writing each one
- Holds release automatically after 3 days so the calendar never clogs with no-shows
Built for TRT clinics · pellet therapy providers · multi-location hormone clinics · clinic schedulers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.hrtcontrol.comin a real browser with your saved login - no setup, no API keys. -
1
HRT Control - find patients due for a refill
hrtcontrol.com
WebRun opens HRT Control to find patients due for a refill. - Open HRT Control and filter patients by pellet or injection cycle
- Capture whose next dose falls due in the next 10 days
- Note the therapy type and the clinic location for each
Done when Every patient due for a refill in the next 10 days is listed with their therapy type.
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2
Gmail - draft the refill invite
gmail.com
WebRun opens Gmail to draft the refill invite. - Draft a scheduling invite for each patient naming their therapy and the suggested window
- Leave every invite unsent in Gmail for the front desk to review and send
- Note any patient who is already overdue from a missed cycle
Done when A reviewable invite draft exists in Gmail for every patient due.
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3
Google Calendar - hold the next open slot
calendar.google.com
WebRun opens Google Calendar to hold the next open slot. - Hold the next open injection or pellet slot at the right location for each patient
- Label the hold with the patient's name and therapy type
- Release any hold not confirmed within 3 days
Done when A tentative hold sits on the calendar for every patient due a refill.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it book the appointment without asking the patient?
No. It only places a tentative hold on the calendar and drafts an invite in Gmail. The patient confirms before the hold becomes a real booking, and staff send the invite, not WebRun.
How does it pick which slot to hold?
It reads each clinic location's open injection and pellet slots in Google Calendar and holds the next one that fits the patient's usual location and therapy day.
What if a patient already rescheduled?
It reads the live cycle date in HRT Control each week, so anyone who already has a booked refill is skipped.
Related templates
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