Reorder hot products
Every morning, WebRun scans your Square inventory for products that have fallen below the reorder threshold, drafts a reorder email to your distributor in Gmail for staff review, and posts a low-stock alert to Slack listing every item that needs attention.
- No credit card
- Under $0.01 per run
- Cancel anytime
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
squareup.com/dashboardin a real browser with your saved login - no setup, no API keys. -
1
Square - identify low-stock items
squareup.com How to Automate Square
WebRun opens Square to identify low-stock items. - Open Square and go to the inventory catalog
- Filter items where stock on hand is at or below the reorder threshold
- Capture each product's name, SKU, current count, and reorder quantity
Done when Every low-stock item is listed with its current count and reorder quantity.
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2
Gmail - draft reorder email to distributor
gmail.com How to Automate Gmail
WebRun opens Gmail to draft reorder email to distributor. - Draft a reorder email addressed to the primary distributor
- List each low-stock item with its name, SKU, and suggested reorder quantity
- Leave the draft in Gmail for staff to review, adjust quantities, and send
Done when A reorder draft email is saved in Gmail and ready for staff review.
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3
Slack - post low-stock alert
slack.com How to Automate Slack
WebRun opens Slack to post low-stock alert. - Post a low-stock alert to the inventory Slack channel
- List each flagged product with its current count and suggested reorder quantity
- Note that a reorder draft is waiting in Gmail for review
Done when Staff have a low-stock alert in Slack and know a reorder draft is ready to send.
How do I get automatic stock alerts and reorder drafts for my hobby shop?
WebRun scans your Square inventory every morning, finds every product at or below its reorder threshold, and drafts a reorder email to your distributor in Gmail. A Slack alert lists every flagged item so staff can act fast. The email stays as a draft until a staff member reviews and sends it.
- Low-stock items caught every morning before the store opens
- Reorder draft ready in Gmail so no distributor email starts from scratch
- Staff alerted in Slack without manually checking Square inventory
Built for game store owners · hobby shop managers · retail store buyers · card game shop staff
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the reorder email to the distributor automatically?
No. WebRun drafts the reorder email in Gmail and alerts staff in Slack, but the email stays as a draft until a staff member reviews the quantities and clicks send.
How do I set the reorder threshold for each product?
Set the minimum stock level directly in Square for each SKU. WebRun reads those thresholds each morning and flags anything at or below the value you have configured.
Can it handle multiple distributors for different product categories?
Yes. Give WebRun a distributor mapping by category or brand and it will draft a separate reorder email for each distributor, each saved in Gmail for staff to review before sending.
Related templates
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