Automated Equipment Dealer Compliance Tracking
Every Monday, WebRun reads your compliance and licensing deadline register in Google Sheets, checks active dealer license records in e-Emphasys, identifies any deadline within 90 days, and posts a prioritized action list to your compliance Slack channel.
How do I track and get alerts for regulatory and licensing deadlines at my equipment dealership?
WebRun reads your compliance deadline register in Google Sheets every Monday, cross-references active dealer licenses in e-Emphasys, and posts a prioritized action list to your compliance Slack channel. Deadlines under 30 days appear at the top with the responsible owner tagged, so nothing is missed.
- Compliance officer sees every deadline 90 days out, not the day before
- Urgent items under 30 days are highlighted and owner-tagged in Slack
- Cross-checking e-Emphasys and the register catches discrepancies before they become violations
Built for heavy equipment dealers · dealer compliance officers · equipment dealer operations managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
docs.google.com/spreadsheetsin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - read compliance deadline register
google.com
WebRun opens Google Sheets to read compliance deadline register. - Open the compliance deadline register in Google Sheets
- Read each item's description, responsible owner, due date, and status
- Flag any deadline falling within the next 90 days as upcoming, and within 30 days as urgent
Done when All upcoming compliance deadlines are identified and categorized by urgency.
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2
e-Emphasys - verify active licenses and permits
e-emphasys.com
WebRun opens e-Emphasys to verify active licenses and permits. - Open e-Emphasys and check dealer license, permit, and registration records for active status
- Note any license whose expiry date aligns with an upcoming deadline in the register
Done when License records in e-Emphasys are cross-referenced with the compliance register.
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3
Slack - post the weekly compliance action list
slack.com
WebRun opens Slack to post the weekly compliance action list. - Post the weekly compliance action list to the compliance Slack channel
- List urgent items (under 30 days) first, then upcoming items (30 to 90 days)
- Tag the responsible owner for each deadline so accountability is clear
Done when Compliance officer has this week's action list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it file or submit anything on my behalf?
No. WebRun only reads records and posts a Slack reminder. All filings and submissions are completed by your compliance officer. Nothing is submitted without human action.
What types of deadlines can it track?
Any deadline you record in the Google Sheet: dealer license renewals, sales tax filings, environmental permits, DOT registrations, or OEM compliance requirements.
What if a deadline is marked complete in the sheet?
Completed items are skipped on the next run. Update the status column in Google Sheets and the action list will no longer include that item.
Related templates
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