Automated Intellicure HBOT Physician Update Drafts
Every morning, WebRun opens Intellicure to find referred patients who completed their protocol or reached a documented clinical milestone, logs the referral in a shared Google Sheets tracker, and drafts an update letter in Gmail summarizing the dive count and outcome for the referring physician.
How do I send referring physicians updates on their HBOT patients?
Every morning, WebRun checks Intellicure for referred patients who completed their protocol or reached a documented clinical milestone, logs the referral in a Google Sheets tracker, and drafts an update letter in Gmail summarizing the dive count and outcome for the referring physician. Your clinical team reviews and sends each letter, so no patient detail reaches a physician's office unsupervised.
- Referring physicians hear about a milestone within a day instead of at the next fax batch
- Clinical staff review a drafted letter instead of writing one from scratch each time
- The referral tracker prevents the same update from going out twice
Built for hyperbaric physicians · HBOT clinic directors · wound care centers · referral coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.intellicure.comin a real browser with your saved login - no setup, no API keys. -
1
Intellicure - find referred patients at a clinical milestone
intellicure.com
WebRun opens Intellicure to find referred patients at a clinical milestone. - Open Intellicure and pull referred patients whose protocol completed, or whose chart notes a significant wound or clinical change since the last update
- Read the referring physician's name and contact on file for each
- Note the dive count completed and the clinical outcome documented
Done when Every referred patient at a milestone has an outcome summary and a referring physician on file.
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2
Google Sheets - log the referral and update status
google.com
WebRun opens Google Sheets to log the referral and update status. - Open the referral tracker and log the date and reason for this update for each referred patient
- Mark the referral as updated so the same milestone is not reported twice
Done when The referral tracker reflects which physicians are due an update and which were already sent.
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3
Gmail - draft the physician update letter
gmail.com
WebRun opens Gmail to draft the physician update letter. - Draft an update letter to the referring physician summarizing the dive count completed and the clinical outcome
- Save each letter as a draft addressed to the physician's office. Do not send any update automatically
Done when An update draft is ready in Gmail for every referring physician whose patient reached a milestone.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will referring physicians be emailed patient details automatically?
No. Every update is saved as a Gmail draft, and your clinical team reviews and sends it. No patient health information reaches a referring physician's office without that review.
What counts as a milestone worth updating a physician about?
Protocol completion or a significant clinical change noted in the patient's Intellicure chart since the last update, such as a documented wound improvement or a non response after a set number of sessions.
How does it avoid sending the same physician two updates for one milestone?
It marks each milestone as updated in the referral tracker once a draft is created, so the same event does not generate a second draft on the next run.
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