Automated Intellicure HBOT Missed Session Follow Up
Every morning, WebRun opens Intellicure, compares yesterday's schedule against completed dives to find patients who missed a session, and drafts a friendly Gmail follow-up offering to reschedule and noting how many sessions remain in their protocol.
How do I follow up with HBOT patients who miss a session?
Every morning, WebRun compares yesterday's schedule against completed dives in Intellicure to find patients who missed a session, then drafts a friendly Gmail follow up offering to reschedule and noting how many sessions remain in their protocol. Nothing sends on its own. Your front desk reviews and sends each draft, so no patient outreach goes out unsupervised.
- Missed sessions get a follow up draft within a day instead of falling through the cracks
- Front desk staff review a ready-to-send message instead of writing one from scratch
- Patients who already rebooked are skipped automatically
Built for HBOT front desk staff · hyperbaric clinic managers · wound care centers · patient coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.intellicure.comin a real browser with your saved login - no setup, no API keys. -
1
Intellicure - find patients who missed a scheduled session
intellicure.com
WebRun opens Intellicure to find patients who missed a scheduled session. - Open Intellicure and pull yesterday's schedule across all chambers
- Compare scheduled sessions against completed dive records to find no shows and cancellations without a rebooked date
- Note each patient's protocol name and how many sessions remain
Done when Every missed session from the prior day is listed with the patient and sessions remaining.
-
2
Gmail - draft the reschedule follow up
gmail.com
WebRun opens Gmail to draft the reschedule follow up. - Draft a friendly, plain language follow up offering to reschedule the missed session
- Mention how many sessions remain in their protocol so the patient understands what's at stake for their treatment
- Save each message as a draft addressed to the patient's contact on file. Do not send any follow up automatically
Done when A reschedule draft is ready in Gmail for every patient who missed a session the day before.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will patients be emailed about a missed session without review?
No. Every follow up is saved as a Gmail draft addressed to the patient, and your front desk reviews and sends it. No protected health information reaches a patient unattended.
How soon after a missed session does the draft appear?
The next morning. WebRun compares the prior day's schedule against completed dives in Intellicure, so a missed session is drafted for follow up within a day.
What if the patient already called to reschedule?
It reads the live schedule in Intellicure each morning, so a session that already has a new booked date is treated as rescheduled and skipped.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.