Automated Grain Meeting Notes to Trello Sync
After each recorded meeting, WebRun opens Grain, reads the summary and action items, creates a Trello card for each action item on the right board, and sends the meeting owner a short WhatsApp recap with a link to the recording.
How do I turn Grain meeting notes into tracked tasks?
WebRun watches Grain for newly finished call recordings, reads the auto-generated summary and action items, and turns each one into a Trello card with an assignee and a link back to the recording. It then sends the meeting owner a WhatsApp recap, so decisions and tasks from every call get tracked instead of lost in a transcript.
- Every call's action items become a tracked Trello card automatically
- Meeting owners get a recap within minutes instead of rewatching the call
- Nothing discussed on a call gets forgotten after the tab closes
Built for Sales teams · customer success · project managers · remote teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
grain.comin a real browser with your saved login - no setup, no API keys. -
1
Grain - pull the summary and action items
grain.com
WebRun opens Grain to pull the summary and action items. - Open Grain and check for newly finished recordings
- Read the auto-generated summary and action items list
- Note the meeting owner and each action item's assignee
Done when Every new recording's summary and action items are captured.
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2
Trello - create a card per action item
trello.com
WebRun opens Trello to create a card per action item. - Open the team's Trello board and create a card per action item
- Add the assignee, the meeting name, and a link back to the recording
- Skip any action item that already has a matching card
Done when Every action item from the call has its own Trello card.
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3
WhatsApp - send the meeting owner a recap
whatsapp.com
WebRun opens WhatsApp to send the meeting owner a recap. - Message the meeting owner a short recap of the call
- List the action items created and who owns each one
- Include the Grain recording link for anyone who missed it
Done when The meeting owner has a WhatsApp recap with the task list.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it record or join the meeting itself?
No. WebRun only reads recordings and summaries that Grain has already captured. It does not join calls or start recordings.
What if an action item is unclear?
It still creates the card using Grain's wording and tags it for review, rather than guessing at what was meant.
Will it create duplicate cards for the same call?
No. It checks the board for a matching card before creating a new one, so re-runs will not double up tasks.
Related templates
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