Automated Golf Lesson Reminder Emails
Every evening, WebRun opens Lightspeed Golf, finds all lessons scheduled for tomorrow, drafts a friendly reminder email for each student in Gmail, and posts the day's full lesson schedule to your pro's Slack channel for staff review before reminders are sent.
How do I automatically send lesson reminder emails to golf students?
Every evening, WebRun opens Lightspeed Golf, finds all lessons booked for tomorrow, and drafts a friendly reminder email in Gmail for each student. The assigned pro receives a full day schedule in Slack, and staff review and send the reminder drafts before any student is contacted.
- Every lesson student receives a timely reminder the evening before their session
- Pros start each day with a clear lesson schedule in Slack
- No-shows drop as students arrive informed and on time
Built for golf pros and instructors · golf course lesson coordinators · country club teaching staff · golf academy managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
golf.lightspeedhq.comin a real browser with your saved login - no setup, no API keys. -
1
Lightspeed Golf - find tomorrow's lessons
lightspeedhq.com
WebRun opens Lightspeed Golf to find tomorrow's lessons. - Open Lightspeed Golf and navigate to lesson bookings for tomorrow's date
- List each lesson with student name, contact email, lesson time, duration, and assigned pro
- Note any special instructions or lesson type noted in the booking
Done when All of tomorrow's lessons are listed with student contact details and timing.
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2
Gmail - draft student reminder emails
gmail.com
WebRun opens Gmail to draft student reminder emails. - Draft a friendly reminder email for each student with lesson time, location, and any preparation notes
- Address each student by name and reference the specific lesson type
- Save each as a Gmail draft for staff review before sending
Done when One Gmail draft reminder exists per student. No emails have been sent.
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3
Slack - send pro the daily lesson schedule
slack.com
WebRun opens Slack to send pro the daily lesson schedule. - Post tomorrow's full lesson schedule to the pro's Slack channel, showing each student, time, and lesson type
- Include the count of student reminder drafts waiting in Gmail for staff to send
Done when The pro has tomorrow's schedule in Slack and staff have the link to review and send student drafts.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email students automatically without staff approval?
No. Every student reminder is saved as a Gmail draft. Staff review and send each one. Nothing is emailed to a student without human sign-off.
What does the reminder email include?
A friendly note with the lesson time, location at the facility, and any preparation details noted in the Lightspeed Golf booking. You can provide a preferred tone or template during setup.
What if a lesson is cancelled after the reminder draft is created?
WebRun reads live lesson data from Lightspeed Golf each evening, so cancellations made before the run are automatically excluded. For same-day cancellations after staff have sent a reminder, the pro's Slack schedule will reflect the updated list.
Related templates
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