Automated RaceFacer Booking Confirmations
Whenever a new booking is paid in RaceFacer, WebRun reads the session date, heat time, driver name, and kart package, then drafts a clear, on-brand confirmation email in Gmail with the arrival time and what to bring, and leaves it for a staff member to send.
How do I automatically confirm new go-kart race bookings?
WebRun confirms every race booking for you. The moment a booking is paid in RaceFacer, it reads the session date, heat time, driver, and kart package, then drafts a warm confirmation email in Gmail with the arrival window and what to bring, and leaves it for your staff to review and send.
- Every paid booking gets a confirmation drafted within minutes
- Racers arrive on time with a clear heat and arrival window
- Front desk sends a polished note instead of typing each one
Built for go-kart tracks · karting centers · family entertainment centers · track front-desk teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.racefacer.com/enin a real browser with your saved login - no setup, no API keys. -
1
RaceFacer - read the new booking
racefacer.com
WebRun opens RaceFacer to read the new booking. - Open the RaceFacer session manager and find the newly paid booking
- Capture the driver name, email, session date, heat start time, and kart package
- Note any add-ons such as extra races or a group name
Done when The booking details for the new race are captured.
-
2
Gmail - draft the confirmation email
gmail.com
WebRun opens Gmail to draft the confirmation email. - Open Gmail and start a confirmation email to the driver
- Write a warm, on-brand note with the date, heat time, arrival window, and what to bring
- Leave the email as a draft for a staff member to review and send, so nothing goes to the customer on its own
Done when A confirmation email is drafted and waiting for staff approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the customer without me?
No. WebRun writes the confirmation and leaves it as a draft in Gmail. A staff member reviews the details and hits send, so nothing reaches the racer on its own.
What details go into the confirmation?
The confirmation includes the session date, heat start time, the arrival window, the kart package booked, and a short what-to-bring line, all read straight from the RaceFacer booking.
What if the booking is changed or refunded later?
WebRun reads the live booking in RaceFacer at the moment it drafts, so a canceled or refunded session simply produces no confirmation to send.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.