Automated Kart Eligibility Screening
Whenever a booking is paid in RaceFacer, WebRun reads the racer's height and age against your junior and adult kart rules, logs an eligibility row to a Google Sheet, and for anyone missing details or under the limit it drafts a polite email in Gmail for staff to review and send.
How do I check go-kart racer height and age eligibility on booking?
WebRun screens every booking for eligibility. When a booking is paid in RaceFacer, it checks the racer's height and age against your kart limits, logs the result to a Google Sheet, and for anyone under the limit or missing details it drafts a warm follow-up email in Gmail for staff to review and send.
- Ineligible racers are caught at booking, not at the grid
- Every booking has a logged height and age check
- Staff send warm clarifications instead of turning racers away on the day
Built for go-kart tracks · karting centers · family entertainment centers · track managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.racefacer.com/enin a real browser with your saved login - no setup, no API keys. -
1
RaceFacer - read racer height and age
racefacer.com
WebRun opens RaceFacer to read racer height and age. - Open the RaceFacer booking and read the driver's height, age, and chosen kart type
- Compare each value against your junior, cadet, and adult kart limits
- Mark each racer as eligible, under the limit, or missing details
Done when Every booked racer has an eligibility result.
-
2
Google Sheets - log the eligibility check
docs.google.com
WebRun opens Google Sheets to log the eligibility check. - Open the eligibility tracking sheet
- Add a row per racer with the session date, height, age, kart type, and result
- Highlight rows marked under the limit or missing details
Done when Each booking has an eligibility row in the sheet.
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3
Gmail - draft the follow-up note
gmail.com
WebRun opens Gmail to draft the follow-up note. - For racers missing details or under the kart limit, draft a polite email asking for the missing height or age or suggesting a suitable kart
- Keep the tone warm and welcoming, not a rejection
- Leave each email as a draft for staff to review and send, so nothing goes out on its own
Done when A follow-up email is drafted for every racer who needs one.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the racer without me?
No. The eligibility log updates on its own, but any note to a racer is drafted in Gmail and left for staff to review and send, so nothing reaches a customer automatically.
What counts as eligible?
You set the height and age limits for your junior, cadet, and adult karts. WebRun compares each booking against those exact limits and marks it eligible, under the limit, or missing details.
What if a racer forgot to enter their height?
WebRun marks the booking as missing details and drafts a friendly email asking for the height or age, so staff can confirm eligibility well before race day.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.