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Automated Coating Warranty Tracking

Every Monday, WebRun opens CoatingOS, lists coating jobs finished in recent weeks, checks each against your warranty log in Google Sheets, and drafts a friendly reminder email in Gmail for any homeowner who has not registered, so every completed job ends with a warranty on record.

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Runs on WebRun · Strict Lockdown policy
Every Monday at 8:30 AM WebRunorchestrates each step
1 CoatingOS list finished jobs
2 Google Sheets check the warranty log
3 Gmail draft the reminder email
In short

How do I track and chase unregistered coating warranties?

WebRun makes sure no warranty slips through the cracks. Every Monday it lists finished coating jobs in CoatingOS, checks each against your warranty log in Google Sheets, and drafts a friendly registration reminder in Gmail for any homeowner who never registered, left unsent so you approve each message before it goes out.

  • Every finished job ends with a warranty on record
  • Unregistered homeowners get a clear, timely reminder
  • You approve each reminder before it is sent

Built for garage floor coating contractors · epoxy installers · polyaspartic coating companies · concrete coating businesses

Step by step

What does WebRun do on every run?

The exact actions WebRun takes, in order - in plain language, so you can adjust anything.

  1. WebRun signs in and gets to work

    Opens app.coatingos.com in a real browser with your saved login - no setup, no API keys.

  2. 1
    CoatingOS - list finished jobs
    coatingos.com
    WebRun in CoatingOS: list finished jobs
    WebRun opens CoatingOS to list recently finished jobs.
    • Open CoatingOS and list coating jobs completed in the last several weeks
    • Capture the homeowner, coating system, and completion date
    • Note the warranty term that applies to each coating system

    Done when Every recently finished job is listed with its coating and warranty term.

  3. 2
    Google Sheets - check the warranty log
    google.com
    WebRun in Google Sheets: check the warranty log
    WebRun opens Google Sheets to check the warranty log.
    • Open your warranty log in Google Sheets
    • Match each finished job to a registration record
    • Flag any completed job with no warranty registration on file

    Done when Every finished job without a registration is flagged.

  4. 3
    Gmail - draft the reminder email
    gmail.com
    WebRun in Gmail: draft the reminder email
    WebRun drafts a warranty reminder and leaves it for your review.
    • Draft a friendly reminder email per unregistered homeowner with the registration link and their coating details
    • Explain in plain terms what the warranty covers and why registering matters
    • Leave every reminder unsent in Gmail for you to review and send

    Done when A warranty reminder waits in Gmail drafts for each unregistered job, none sent automatically.

Run settings

How is each run configured?

Starting pageWhere Chrome opens at the start of each run
app.coatingos.com
ScheduleRuns automatically on this cadence
Every Monday at 8:30 AM
DeliveryHow each run's result reaches you
Warranty reminders · Gmail drafts
OutputWhat each run produces - A list of finished jobs with no warranty on file, plus a drafted registration reminder email per homeowner in Gmail.
Text
Setup & safety

Secure by default

Connect once, stays signed in

WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.

Your credentials stay in your own private environment - WebRun never stores your passwords.
Strict Lockdown

Every action is checked against this policy before it runs.

Domains ALLOWLIST
Typed input ALLOW
Shell command BLOCK
File uploads BLOCK
Runs in a contained environment More on policies
Good to know

Questions, answered

Will it email homeowners the reminder without me?

No. WebRun drafts each warranty reminder and leaves it unsent in Gmail. You review it and send it yourself, so nothing reaches a homeowner until you approve it.

How does it know who has not registered?

It matches each finished job in CoatingOS against your warranty log in Google Sheets and flags only jobs with no registration on file, so registered homeowners are left alone.

Does it use the right warranty term per job?

Yes. It reads the coating system on each job and notes the matching warranty term, so the reminder reflects the coverage that homeowner actually has.

Keep going

Related templates

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CoatingOS›Square›Gmail
Automated CoatingOS Deposit Scheduling
WebRun watches Square for new coating deposits, pulls the matching job from CoatingOS, holds an install slot on your calendar, and drafts a confirmation text for the homeowner to approve.
Square›CoatingOS›Google Calendar
Automated Coating Material Reordering
WebRun reads upcoming coating jobs in CoatingOS, tallies the flake, resin, and topcoat they will consume against your stock sheet, and drafts a reorder email for anything running low.
CoatingOS›Google Sheets›Gmail

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