Automated Coating Crew Dispatch
Every morning, WebRun opens CoatingOS, reads the coating jobs scheduled for today, confirms each install window on Google Calendar, and posts every crew a Slack rundown of their stops in order with the coating system, address, and site notes for each.
How do I send each coating crew their scheduled jobs every morning?
WebRun gives every crew their day at a glance. Each morning it reads today's coating jobs in CoatingOS, confirms each install window on Google Calendar, and posts every crew a Slack rundown of their stops in order with the coating system, address, and site notes, so crews roll out knowing exactly where to be.
- Crews start the day knowing every stop and its coating system
- Routes run in order instead of criss-crossing town
- Missing gate codes or prep notes get caught before rollout
Built for garage floor coating contractors · epoxy installers · coating crew leads · concrete coating dispatchers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.coatingos.comin a real browser with your saved login - no setup, no API keys. -
1
CoatingOS - read today's work orders
coatingos.com
WebRun opens CoatingOS to read today's scheduled jobs. - Open CoatingOS and list the coating jobs scheduled for today
- Capture each job's address, coating system, square footage, and assigned crew
- Pull any site notes such as gate codes or prep needs
Done when Every job scheduled today is listed with its crew and details.
-
2
Google Calendar - confirm each window
calendar.google.com
WebRun opens Google Calendar to confirm each install window. - Open Google Calendar and confirm each job's install window and order
- Sequence each crew's stops so their route runs in a sensible order
- Flag any overlap or gap that needs a dispatcher's attention
Done when Each crew's stops are confirmed and ordered against the calendar.
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3
Slack - post each crew's rundown
slack.com
WebRun posts each crew their ordered day of jobs in Slack. - Post each crew a Slack rundown of their stops in order for the day
- Include the address, coating system, square footage, and any site notes per stop
- Highlight the first stop and any tight arrival window at the top
Done when Every crew has their day's work-order rundown in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Is it safe to post crew rundowns automatically?
Yes. The rundown goes only to your internal crew Slack channels and messages no customers, so WebRun can post it each morning without approval. It changes nothing in CoatingOS.
How does it decide the order of each crew's stops?
It reads the install windows from Google Calendar and sequences each crew's stops so their route runs in a sensible order, with tight arrival windows called out first.
What if a job is missing a gate code or prep note?
It pulls site notes straight from the CoatingOS job and flags any stop missing key access details, so a crew is not left locked out of a driveway.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.