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Automated Art Gallery Collector Follow-Up

When a new inquiry lands in Artlogic, WebRun reads the artwork of interest, checks availability and price, drafts a personalised collector follow-up in Gmail, and notifies your team in Slack to review and send it.

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Runs on WebRun · Strict Lockdown policy
Within minutes of a new inquiry WebRunorchestrates each step
1 Artlogic read new inquiry and artwork details
2 Gmail draft personalised collector follow-up
3 Slack notify team to review and approve draft
In short

How do I automatically follow up on art gallery inquiries?

WebRun monitors Artlogic for new artwork inquiries, reads the collector details and artwork availability, and drafts a personalised reply in Gmail with pricing and related works. It then alerts your team in Slack to review and send the draft, so every inquiry gets a prompt, tailored response without anyone being caught off-guard.

  • Every inquiry gets a personalised draft reply within minutes, not hours
  • Team is alerted in Slack before any collector waits too long
  • No inquiry falls through the cracks during busy openings or fairs

Built for art galleries · art dealers · gallery directors · sales associates

Step by step

What does WebRun do on every run?

The exact actions WebRun takes, in order - in plain language, so you can adjust anything.

  1. WebRun signs in and gets to work

    Opens app.artlogic.net in a real browser with your saved login - no setup, no API keys.

  2. 1
    Artlogic - read new inquiry and artwork details
    artlogic.net
    WebRun in Artlogic: read new inquiry and artwork details
    WebRun opens Artlogic to read new inquiry and artwork details.
    • Open Artlogic CRM and find the new inquiry record
    • Read the collector name, contact details, and artwork they enquired about
    • Check the artwork availability status, price, and any related works by the same artist
    • Note any prior purchase history or collector preferences on file

    Done when The inquiry details, artwork availability, and collector context are all captured.

  3. 2
    Gmail - draft personalised collector follow-up
    gmail.com
    WebRun in Gmail: draft personalised collector follow-up
    WebRun opens Gmail to draft personalised collector follow-up.
    • Draft a personalised reply addressed to the collector by name
    • Include the artwork title, medium, dimensions, and price in the body
    • Suggest one or two related works the collector may also enjoy
    • Leave the email as a draft for a team member to review before sending

    Done when A personalised draft reply is saved in Gmail, ready for human review and sending.

  4. 3
    Slack - notify team to review and approve draft
    slack.com
    WebRun in Slack: notify team to review and approve draft
    WebRun opens Slack to notify team to review and approve draft.
    • Post a short notification to the gallery sales channel
    • Include the collector name, artwork title, and a link to the Gmail draft
    • Tag the responsible team member to action the draft promptly

    Done when The team is alerted in Slack with a direct link to the draft for review.

Run settings

How is each run configured?

Starting pageWhere Chrome opens at the start of each run
app.artlogic.net
ScheduleRuns automatically on this cadence
Within minutes of a new inquiry
DeliveryHow each run's result reaches you
Draft reply · Gmail · Slack alert
OutputWhat each run produces - A personalised draft collector reply in Gmail, with a Slack notification to the responsible team member.
Text
Setup & safety

Secure by default

Connect once, stays signed in

WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.

Your credentials stay in your own private environment - WebRun never stores your passwords.
Strict Lockdown

Every action is checked against this policy before it runs.

Domains ALLOWLIST
Typed input ALLOW
Shell command BLOCK
File uploads BLOCK
Runs in a contained environment More on policies
Good to know

Questions, answered

Will it send the email to the collector automatically?

No. WebRun drafts the reply and leaves it in Gmail for a team member to review and send. Nothing goes to a collector without human approval.

How does it personalise the reply?

It reads the collector name, the specific artwork they asked about, the availability status, and any purchase history in Artlogic, then weaves those details into the draft.

What if the artwork is already sold?

It reads the live availability status in Artlogic, so the draft reflects the current status and can suggest alternative works by the same artist.

Keep going

Related templates

Automated Art Gallery Aged Inventory Report
Every Monday, WebRun scans Artlogic for artworks that have been available for 90 days or more, builds an aged inventory report in Google Sheets, and posts a prioritised list to Slack for your team to review.
Artlogic›Google Sheets›Slack
Automated Art Fair Lead Follow-Up
After an art fair, WebRun reads your lead notes from Artlogic, drafts personalised follow-up emails for each contact, and queues them in Gmail for your team to review and send while the conversations are still fresh.
Artlogic›Gmail›Slack
Automated Art Gallery Artist Sales Statements
At the end of each month, WebRun compiles sales data from Artlogic for each represented artist and drafts a clear, accurate sales statement for your team to review and send.
Artlogic›Gmail›Slack

Put this on autopilot.

Turn it on in minutes - or have our team set it up for you.

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