Automated FQHC Staff Credential Expiry Tracker
Every Monday, WebRun opens Azara DRVS, reads all staff credential and license records, identifies any expiring in the next 90 days, logs them to a Google Sheet sorted by urgency, and posts a renewal digest to the HR and compliance team in Slack so every license and certification is renewed before its deadline.
How can an FQHC automatically track staff credential and license expiry dates?
WebRun checks all staff credential records in Azara DRVS every Monday, flags any license or certification expiring within 90 days, and logs a color-coded renewal worklist to Google Sheets. It then posts a prioritized digest to the HR and compliance Slack channel so every renewal is filed before its deadline and no lapsed credential creates a compliance gap.
- Expiring credentials flagged 90 days early so renewals never miss a deadline
- Color-coded urgency tiers in Google Sheets make prioritization instant
- HR and compliance notified every Monday without manually reviewing credential files
Built for FQHCs · community health centers · HR departments · compliance officers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.azarahealthcare.comin a real browser with your saved login - no setup, no API keys. -
1
Azara Healthcare - read staff credential expiry records
azarahealthcare.com
WebRun opens Azara Healthcare to read staff credential expiry records. - Open Azara DRVS and access the staff credentialing and certification records
- Filter for any license, DEA registration, CPR, or other required credential expiring in the next 90 days
- Capture staff name, credential type, issuing body, and expiry date for each
Done when All credentials expiring within 90 days are listed with staff and credential details.
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2
Google Sheets - log renewal worklist by urgency
google.com
WebRun opens Google Sheets to log renewal worklist by urgency. - Append each expiring credential to the staff credential tracker sheet
- Sort by expiry date ascending so the most urgent renewals appear first
- Color-code by urgency: red for 30 days or fewer, orange for 31 to 60 days, yellow for 61 to 90 days
Done when The tracker sheet is updated and color-coded for easy prioritization.
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3
Slack - send renewal digest to HR and compliance
slack.com
WebRun opens Slack to send renewal digest to HR and compliance. - Post the credential renewal digest to the HR and compliance Slack channel
- Lead with credentials expiring in 30 days or fewer as urgent
- Include the staff member's name, credential type, and expiry date in each line
Done when HR and compliance have the weekly credential renewal digest in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Which credentials does it track?
It reads all credential types stored in Azara DRVS including medical licenses, DEA registrations, CPR certifications, and any other required staff credentials configured in the system.
Does it notify individual staff members about their own expiring credentials?
No. The digest goes only to the HR and compliance Slack channel. Managers then decide how and when to notify individual staff members about their renewal requirements.
What happens after a credential is renewed?
Once the updated record is entered in Azara DRVS, that credential no longer appears in the following Monday's report. The tracker sheet is regenerated fresh each week from live data.
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