Draft care-gap outreach for every overdue patient
Every morning, WebRun opens Azara DRVS, pulls patients with open care gaps (overdue screenings, chronic-disease follow-ups, and preventive measures), logs each to a Google Sheet, and drafts a personalized outreach message in Gmail for staff to review and approve before sending.
- No credit card
- Under $0.01 per run
- Cancel anytime
How can a community health center automatically draft care-gap outreach for overdue patients?
WebRun opens Azara DRVS every morning, pulls every patient with an open care gap, logs the details to a Google Sheet tracker, and drafts a personalized outreach message in Gmail for each one. Staff review and approve every draft before anything reaches a patient, keeping your team in control of all communications.
- Care-gap outreach drafts ready for review each morning, not end of week
- No patient contacted twice through automated duplicate detection
- PHI stays within approved organizational systems at all times
Built for FQHCs · community health centers · care coordinators · quality improvement teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.azarahealthcare.comin a real browser with your saved login - no setup, no API keys. -
1
Azara Healthcare - pull open care-gap worklist
azarahealthcare.com How to Automate Azara Healthcare
WebRun opens Azara Healthcare to pull open care-gap worklist. - Open Azara DRVS and navigate to the Care Gap report
- Filter for patients with open gaps due today or overdue by 30 or more days
- Capture patient ID, gap type, provider, and last-contact date for each
Done when Every patient with an open, actionable care gap is listed with their gap details.
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2
Google Sheets - log patients and gap details
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log patients and gap details. - Append each patient row to the daily care-gap tracker sheet
- Record gap type, days overdue, assigned care team, and outreach status
- Mark any patient already contacted this week as Skip to avoid duplicates
Done when The tracker sheet reflects today's full care-gap worklist with no PHI sent externally.
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3
Gmail - draft outreach for staff review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft outreach for staff review. - For each patient not marked Skip, compose a personalized outreach draft using approved language templates
- Include the gap description and scheduling call-to-action in the draft body
- Save every message as a Gmail draft; do not send until a staff member reviews and approves
Done when A reviewed draft message exists in Gmail for every actionable care-gap patient.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send messages to patients automatically?
No. Every outreach message is saved as a Gmail draft and held for staff review. Nothing is sent to a patient until a team member reads, edits if needed, and presses Send.
How does it avoid contacting the same patient twice?
It checks the Google Sheet each run and marks anyone already contacted this week as Skip, so duplicate outreach is prevented without any manual triage.
Does it expose protected health information outside the organization?
No. Patient identifiers and clinical details stay within your approved Google Workspace and Azara DRVS accounts. No PHI is sent to any external service.
Related templates
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