Azara DRVS Automated Referral Tracking Digest
Every Monday, WebRun opens Azara DRVS Referral Management, collects all open referrals where no specialist report or follow-up has been received within 14 days, logs them in a Google Sheet with referral age and specialist details, and sends a care coordinator digest via Telegram so the team can close open loops before the next appointment.
How can an FQHC automatically track open patient referrals and close the loop each week?
WebRun opens Azara DRVS Referral Management every Monday, collects all referrals with no specialist response after 14 days, and logs them to a Google Sheet sorted by referral age. It then sends a care coordinator digest via Telegram listing open loops from oldest to newest, so no patient referral is forgotten between appointments.
- Open referrals older than 14 days surfaced automatically every Monday
- Oldest unanswered referrals prioritized at the top of the care coordinator digest
- No manual referral log review needed to find dropped loops
Built for FQHCs · community health centers · care coordinators · care management teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.azarahealthcare.comin a real browser with your saved login - no setup, no API keys. -
1
Azara Healthcare - collect open referrals with no follow-up
azarahealthcare.com
WebRun opens Azara Healthcare to collect open referrals with no follow-up. - Open Azara DRVS and navigate to Referral Management
- Filter for referrals sent more than 14 days ago with no report or response received
- Capture patient ID, referral date, specialist name, specialty type, and referring provider
Done when All open referrals with no response after 14 days are listed with specialist details.
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2
Google Sheets - log referral chase list
google.com
WebRun opens Google Sheets to log referral chase list. - Append each open referral to the weekly referral tracking sheet
- Calculate the days since the referral was sent and sort from oldest to newest
- Mark referrals already followed up this week as Chased to prevent duplication
Done when The referral tracker sheet is updated with all open, unanswered referrals sorted by age.
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3
Telegram - send digest to care coordinators
telegram.org
WebRun opens Telegram to send digest to care coordinators. - Send a formatted digest message to the care coordination Telegram group
- List each open referral with its age, specialty, and specialist name
- Put referrals older than 30 days at the top as high priority
Done when Care coordinators have the open-referral chase list in Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact specialists or patients directly?
No. It posts an internal digest to your care coordination Telegram group only. Care coordinators decide who to call and when, keeping all external contact under staff control.
How does it define an open referral?
It flags any referral sent more than 14 days ago with no specialist report, response, or follow-up recorded in Azara DRVS Referral Management. You can adjust the threshold to match your policy.
What if a referral was already followed up this week?
Staff mark those rows as Chased in the Google Sheet. The following Monday those items are excluded from the digest automatically.
Related templates
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