Send recall reminders for patients due for screenings
Every Monday, WebRun opens Azara DRVS, identifies patients due or overdue for screenings and preventive services, logs a prioritized recall list in Google Sheets, and prepares SMS reminder drafts in Twilio for staff to review and approve before any message reaches a patient.
- No credit card
- Under $0.01 per run
- Cancel anytime
How can an FQHC automatically prepare recall reminders for patients due for screenings?
WebRun opens Azara DRVS every Monday, identifies patients overdue for screenings and preventive services, and logs a prioritized recall list in Google Sheets. It then queues SMS reminder drafts in Twilio for each patient, held for staff approval before sending, so no recall message goes out without a human review.
- Overdue-screening patients identified and prioritized weekly without manual chart reviews
- No patient texted until a staff member has reviewed and approved the message
- Duplicate outreach blocked automatically for anyone contacted in the past 14 days
Built for FQHCs · community health centers · care coordinators · preventive care teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.azarahealthcare.comin a real browser with your saved login - no setup, no API keys. -
1
Azara Healthcare - identify patients due for screenings
azarahealthcare.com How to Automate Azara Healthcare
WebRun opens Azara Healthcare to identify patients due for screenings. - Open Azara DRVS and run the Recall and Preventive Services report
- Filter for patients overdue by 7 or more days on diabetes foot exams, cervical cancer screening, colorectal screening, or annual wellness visits
- Capture patient ID, care-gap type, preferred contact method, and assigned provider
Done when Every patient due for a recall screening is listed with their gap type and contact preference.
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2
Google Sheets - log prioritized recall list
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log prioritized recall list. - Append each patient to the weekly recall tracker with gap type and days overdue
- Sort the list by days overdue, prioritizing patients furthest past due
- Flag anyone already contacted in the past 14 days to avoid double outreach
Done when A sorted, deduplicated recall list is ready for team review in Google Sheets.
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3
Twilio - prepare SMS reminder drafts for approval
twilio.com How to Automate Twilio
WebRun opens Twilio to prepare SMS reminder drafts for approval. - Compose an SMS reminder draft for each eligible patient using your approved recall language
- Queue each message in Twilio in draft or pending state; do not send until a staff member reviews and approves
- Log the draft status back to the Google Sheet for tracking
Done when Approved SMS drafts are queued in Twilio for each patient on the recall list.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text patients without staff approval?
No. Every SMS is queued in Twilio as a draft. A staff member must review and approve each message before it is sent to any patient.
How does it decide which patients to contact first?
It sorts the recall list by days overdue, so patients furthest past their due date appear at the top. Anyone contacted in the past 14 days is automatically skipped.
Which screenings does it track?
It tracks any gap type in Azara DRVS, including diabetes foot exams, cervical cancer screening, colorectal cancer screening, depression screening, and annual wellness visits.
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