Automated FQHC Prior Authorization Expiry Tracker
Every Monday, WebRun opens Azara DRVS, identifies prior authorizations expiring within the next 14 days, logs each one to a Google Sheet with patient, payer, and service details, and posts a prioritized worklist to the billing team in Slack so renewal requests are submitted before any authorization lapses.
How can an FQHC track prior authorizations expiring soon and avoid claim denials?
WebRun opens Azara DRVS every Monday, finds all prior authorizations expiring within 14 days, and logs a sorted renewal worklist to Google Sheets. It then alerts the billing team in Slack with urgency flags, so renewals are submitted in time and no authorization lapses while a patient is actively receiving care.
- Expiring authorizations flagged 14 days early so renewals never miss the deadline
- High-priority items expiring in 7 days or fewer surfaced first in Slack
- No manual weekly review of authorization records required
Built for FQHCs · community health centers · billing teams · revenue cycle managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.azarahealthcare.comin a real browser with your saved login - no setup, no API keys. -
1
Azara Healthcare - identify expiring prior authorizations
azarahealthcare.com
WebRun opens Azara Healthcare to identify expiring prior authorizations. - Open Azara DRVS and navigate to the prior authorization tracking report
- Filter for authorizations with an expiry date in the next 14 days
- Capture patient ID, payer name, authorization number, service type, and expiry date for each
Done when All authorizations expiring within 14 days are listed with renewal details.
-
2
Google Sheets - log renewal worklist
google.com
WebRun opens Google Sheets to log renewal worklist. - Add each expiring authorization to the renewal worklist sheet
- Sort by expiry date ascending so the most urgent items appear first
- Mark any authorization already submitted for renewal as In Progress
Done when The renewal worklist is sorted and available for the billing team.
-
3
Slack - alert billing team
slack.com
WebRun opens Slack to alert billing team. - Post a Slack message to the billing team channel with a count of expiring authorizations by urgency
- List any authorizations expiring in 7 days or fewer as high priority
- Include a link to the Google Sheets worklist for full detail
Done when The billing team is alerted in Slack and has the renewal worklist.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it submit renewal requests to payers automatically?
No. It builds the worklist and alerts your billing team. Staff then submit renewal requests directly through payer portals, ensuring each submission is reviewed and correct.
How far in advance does it flag expiring authorizations?
It flags authorizations expiring within 14 days each Monday. Items expiring within 7 days are marked as high priority at the top of the Slack message.
What if an authorization was already renewed?
Staff mark renewed items as In Progress in the Google Sheet. The following Monday those rows are excluded from the Slack alert count.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.